DEMOCRATS ABROAD CHINA ANNUAL GENERAL MEETING
Last updated Wed May 3, 2017.
• Day and Date Registration will be accepted for the AGM. Please join DA China before coming to register and bring your DA member/account number with you.
• Optional Early Voting E-Ballot link can be used by new members who missed the email that went out earlier this week. Their new DA China Member/Account ID is required. Vote before the end of day, May 4th. (details below). DA CHINA EARLY VOTE E-BALLOT: https://www.surveymonkey.com/r/dachinaearlyvote
UPDATE: With Location and RSVP Details
UPDATE: Nominations closed on April 19, 2017. We have 18 Candidates for Leadership Board! Check them out here!
DA CHINA ANNUAL GENERAL MEETING (AGM)
All US citizens who are registered members of Democrats Abroad, residing in China, and of voting age by the next general federal election (Nov 6, 2018) are eligible to participate in the DA China Annual General Meeting (AGM) on Saturday May 6th, in person in Beijing and Shanghai, or via remote videoconference (WebEx).
As announced April 6th, we will pass Bylaws and Elect Leadership at the AGM, necessary steps towards making China an official country committee of Democrats Abroad. Our country committee application will then be ratified at the Democrats Abroad Global Meeting in Washington DC, May 12-15.
DA CHINA BYLAWS: To view the current Bylaws Draft, click here: Bylaws.
The comment period is now open and will close May 4th.
To send questions or comments on the Bylaws draft, please click here: email@example.com.
ELECTIONS: LEADERSHIP BOARD & EXCOM OFFICERS
We will elect the DA China Leadership Board and then ExCom Officers in two rounds.
Round One: Leadership Board Elections. 18 Candidates are running for 11 positions on the Leadership Board. To read Candidate statements, please click here. For this part of the elections only, there will be an early e-voting option for those who cannot attend the meeting. See details below.
Round Two: Executive Committee Officer Elections. Once we have elected a Leadership Board, out of their number we will then elect six Officers who comprise the Executive Committee (ExCom); they shall be the Chair, Vice Chair, Secretary, Treasurer, Legal Officer and Director of Communications and IT. The Chair and Vice Chair must be of opposite genders. To read about ExCom Positions, scroll down.
Note that only those who have been successfully elected to the Board in Round One can be then nominated and run for Officer positions in Round Two. When voting, please also take into consideration regional balance and other factors to ensure we have a diverse and dynamic leadership team representative of DA China as a whole.
EARLY VOTING (OPTIONAL) BY E-BALLOT APRIL 29 TO MAY 4 - LEADERSHIP BOARD ELECTIONS ONLY
If you are not able to attend the AGM, as a DA Member in China you will have the option to Early Vote by e-ballot for Round One: Leadership Board Elections. DA Members in China received an email from the Nominations and Elections Committee of DA China on April 30, 2017 containing the link and instructions for Early Voting. (Subject line: IMPORTANT - DA China Early Vote E-Ballot - Vote Now) NOTE that if you elect to Early Vote, you may not vote again or change your vote at the Leadership Board elections at the AGM -- attempting to vote more than once will disqualify you. (There is no early vote option for ExCom Officer elections, you must participate in the AGM on May 6th either in person or via WebEx to vote that round.) If you need assistance, please email firstname.lastname@example.org.
DA CHINA EARLY VOTE E-BALLOT - PLEASE CLICK HERE:
* * For those eligible and interested who have not yet joined DA in China, they can join now at http://www.democratsabroad.org.
Day and date new member registrations will be accepted to participate and vote at the AGM. Bring your new DA China member/account number after joining. See below to RSVP.
* * * MAY 6th AGM MEETING LOCATIONS: Beijing and Shanghai
DATE: Sat. May 6th, 2017
REGISTRATION: 12PM. Free Pizza for early registrants. Come meet our Leadership Candidates.
MEETING: BEGINS PROMPTLY FROM 1P
Snacks and light refreshment will be available.
RSVP TO ATTEND THE AGM IN PERSON, click here to contact us: email@example.com
In Beijing: Beijing United Family Hospital
Building 2, Fifth Floor, 2 Jiangtai Road, Chaoyang District, Beijing
Many thanks to Roberta L., Carolyn W., Josh K., and Alan K. and the BJUFH IT team for their support.
In Shanghai: The Market
280 Ao'men Road, Near Changhua Road. Upstairs, first office right hand side.
THE MARKET上海普陀区澳门路280号, 近昌化路
Many thanks to Brent B., Chris C. and The Market IT team for their support.
* * * MAY 6th AGM PARTICIPATION VIA ONLINE VIDEO CONFERENCE OR BY PHONE
DATE: Sat. May 6th, 2017
REGISTRATION: Please RSVP to register, and we suggest setting up 10 minutes beforehand.
MEETING: BEGINS PROMPTLY FROM 1P
RSVP TO ATTEND THE AGM BY WEBEX or phone, click here to contact us: firstname.lastname@example.org
Open to all DA China members who are not able to attend in Beijing and Shanghai in person. We will be using WebEx, an online video conference service that you use with your computer and a web interface. (http://www.WebEx.com)
A local call-in number will also be provided if you wish to participate instead by phone (voice only).
DA CHINA EXECUTIVE COMMITTEE OFFICER POSITIONS
The Chair shall be the chief executive officer of the organization, shall call and preside at all meetings of members and of the Executive Committee, and shall have responsibility for all activities approved by the organization. The Chair shall sit ex-officio on all committees of the organization including Standing Committees, with full voting privileges.
In the absence of the Chair, the Vice Chair shall call and preside at meetings of members and of the Executive Committee. The Vice Chair shall have such other duties as the Chair shall define. The Vice Chair shall be the opposite gender of the Chair.
The Secretary shall maintain a current list of verified members of the organization; individual members may review and revise their own member record, otherwise the secretary shall be responsible for maintaining the confidentiality of membership list names and contact details. The secretary shall also maintain minutes of all meetings, and all files and administrative records of the organization and make them reasonably available for membership review.
The Treasurer shall manage the finances of the organization, maintain its financial reports to members, and make and maintain such financial reports as may be required by US law, particularly but not limited to those related to election campaign finance. All such records shall be open for inspection by members.
LEGAL COUNSEL OR COUNSEL
The Legal Officer shall advise the Committee or its officers on legal and procedural questions relating to DACN.
DIRECTOR OF COMMUNICATIONS AND INFORMATION TECHNOLOGY (IT)
The Director of Communications and IT (“Communications Director”) shall direct and coordinate the efforts of the Committee to communicate with the membership, coordinate relations with the Press, and advise the Committee on appropriate and effective channels of communication, in particular use of social media and digital meeting platforms.
FIVE AT-LARGE LEADERSHIP BOARD POSITIONS: The roles and responsibilities of non-ExCom At-Large Board Members shall be defined by the Board as a whole.
Questions? Please email us email@example.com
Nominations and Elections Committee (NEC)