DPCA Elections 2017: Roles and Descriptions

Click on any of the officer titles to find the official description from the DA Charter.  It also has information from the current and prior officer about the time, travel and financial commitments.

International Chair

International Vice-Chair

International Treasurer

International Secretary

International Counsel


All international officers are members of the DPCA Executive Committee.

DA Charter Section 4.11 (Responsibilities of the Executive Committee)
The Executive Committee shall be responsible for the conduct of the affairs of Democrats Abroad in accordance with policies of the DNC and the DPCA. The Executive Committee shall establish its own rules and, when convened by the International Chair or one third (1/3rd) of its members, may act in a meeting, by telephone or electronic means. The Executive Committee shall adopt a budget for Democrats Abroad prior to the first meeting of the DPCA each year. Except as provided in the following sentence, decisions taken by the Executive Committee shall be by simple majority vote of those members present in person or by instructed proxy given to another member of the Executive Committee or, if such vote is taken in electronic or written form, by simple majority of the entire Executive Committee. By a two-thirds (2/3rds) majority of the entire Executive Committee, the Executive Committee may overrule any decision or action of any officer.


International Chair

DA Charter Section 4.6 (Responsibilities of the International Chair)
The International Chair shall be responsible for the carrying out of the programs and policies of the Democratic Party and Democrats Abroad. The International Chair shall preside at all meetings of the DPCA, establishing its agenda, and implementing its decisions. Following consultation with the Executive Committee, the International Chair may appoint deputies or assistant officers (such appointments shall be promptly notified to the DPCA) and conduct the day-to-day business of Democrats Abroad. The International Chair shall be the chief spokesperson for the organization. The International Chair may, after consultation with the Executive Committee, create or terminate committees and determine their composition and purpose. The International Chair shall ex officio be a non-voting member of all committees.

Commitment Information

Comments from Incumbent Chair Katie Solon:

My time commitment has been full-time: on average, 40 hours per week.  During our tenure, we have not had a full-time executive director, which has added hours/responsibilities to every ExCom member’s commitment.  (New DNC leadership has pledged that DA will receive institutional and financial support equal to that provided other state parties.  Yea!)

Travel:  Each year the International Chair attends two DNC meetings (2-3 days) in the US -- the Winter Meeting usually is in Washington, DC and the Summer Meeting in a different city  There is an ASDC (Association of State Democratic Chairs) meeting (of 1.5+ days) attached to each of these DNC meetings.  And there are two additional 2-day ASDC meetings (usually in the late spring and early winter), held in two different cities in the US, for a total of 4 ASDC meetings per year.  State party chairs, vice chairs, EDs and other state party staff attend the ASDC meetings.  In conclusion:  the DA Chair usually travels to the U.S. every 3 months.

From Germany, these 4 trips each cost $1500-$2500 (usually sharing hotel rooms or staying with friends).  In addition, there is travel to the annual DPCA Global Meeting, to possibly 3 Regional Meetings, and some travel to DA country committee events.  Annual total travel costs:  $6,000-$12,000.

Since 2012, the DA Budget has included a line item for Chair/Vice Chair travel of $2000-3000 and I have been reimbursed $2000-3000 for travel expenses each of the past 3 years.  

In 2014, I traveled for DA to Washington (DNC & ASDC meetings & 2014 DPCA Global Meeting, DA’s 50 year anniversary celebration & door knock-Feb/March), Los Angeles (to join the ASDC/DNC delegation to Taiwan-March), Taiwan (April), Annapolis (ASDC-May), Atlanta (DNC & ASDC-August), Toulouse (DAF fundraiser, panel & call-in with guest speaker-Sept?), Wiesbaden (DAG women’s caucus-Oct?) and Hollywood, FL (ASDC-Dec) and Washington, DC (WH holiday fest-Dec).

In 2015, I traveled for DA to all DNC and ASDC meetings, except for the spring ASDC meeting that was held in San Francisco the same weekend as our DPCA Global Meeting.  I attended DNC listening sessions in Las Vegas (March or April) and Atlanta (April), and then traveled to the DR for our 2015 DPCA Global Meeting.  I traveled to Edinburgh (EMEA regional meeting-Oct or Nov)  and led mini-DA door knocks (on FATCA reform) in Washington in Feb and Dec.

In 2016, I traveled for DA to Cologne (DA Germany AGM-Jan), Berlin (2016 DPCA Global Meeting-May), Philadelphia (ASDC and DNC pre-Convention meeting-May), Brooklyn (Clinton HQ-May), Philadelphia (Democratic National Convention-July), Washington (meetings at the DNC-August), Vienna (DAA fundraiser for the DPCA-Sept), Denver (ASDC meeting-Dec), and again to Washington (meetings at DNC & WH holiday party-Dec).  I also hosted 11 DA members at my home over one week to count GPP ballots (March).

Comments from 2013-2015 Chair Katie Solon:

My time commitment has been full-time: on average, 40 hours per week.  During our tenure, we have not had an executive director, which has added hours to every ExCom members' time commitment.  (We are hopeful/determined to hire at least a part-time executive director.)

Travel:  Each year the Chair attends two DNC meetings (3 days) in the US, one in Washington and one elsewhere.  There is an ASDC meeting (of 1.5 days) attached to each of these DNC meetings.  The Chair also attends two additional ASDC meetings, held in two different cities in the US.  This would usually translate into travel to the U.S. every 3 months.

These 4 trips each cost $1500-$2000 (sharing rooms or staying with friends).  In addition, there is travel to the annual DPCA Global Meeting, to possibly 3 Regional Meetings, and some travel to DA country committee events.  Annual total:  $10,000-$15,000.

In 2014, I traveled for DA to Washington, California (to join the ASDC Taiwan trip), Annapolis, Atlanta, Toulouse, Wiesbaden, Vienna and Hollywood, FL.

(Since 2012, the DA Budget has included a line item for Chair/Vice Chair travel of $2000-3000.)  


International Vice-Chair

DA Charter Section 4.7 (Responsibilities of the International Vice Chair)
The International Vice Chair shall replace the International Chair whenever the latter is absent or is incapacitated, and shall have such other duties as may be prescribed by the International Chair.

Commitment Information

Comments from Incumbent Vice-Chair Art Schankler:

The job of the Vice Chair is to work with the Chair in managing the organization.  This may involve an assignment of specific responsibilities to the Vice Chair.  The Vice Chair may also substitute for the Chair in the Chair's absence in particular functions, such as leading meetings of the Executive Committee.  In this regard, the Vice Chair is expected to attend meetings of the Executive Committee, the frequency of which is determined by the Executive Committee itself.  Meetings, conducted via Webex, usually last from 1-3 hours.

The Vice Chair, as a voting member, is expected to attend meetings of the Democratic National Committee and the Association of State Democratic Chairs, which meet generally a total of four times per year in the United States.  The Vice Chair is expected to attend the annual meeting of Democrats Abroad and where possible, regional meetings of the organization.

Total time commitment is approximately 15-25 hours per week and travel costs, depending on location of the individual, can be expected to be at least $5,000 per year, depending on the number of meetings attended.  Some assistance for these travel costs may be provided by Democrats Abroad or the Democratic National Committee in the future.  

Comments from 2013-2015 Vice-Chair Ken Sherman:

My average time per week devoted to DPCA business as vice-chair would be about 4-6 hours a week.  I have been in attendance at nearly all Ex Com meetings. Over a two-year term I had travel and hotel stays at four DNC/ASDC meetings, four additional ASDC meetings, and three international meetings in London, DC, and the DR to come.  That would be eleven meetings, but I missed two ASDC meeting. With travel costs from Toronto or Buffalo NY, which are near my home, my average cost per meeting was about $1300, or $11,900 in total.


International Treasurer

DA Charter Section 4.9 (Responsibilities of the International Treasurer)
The International Treasurer shall keep the financial records of the DPCA, establish a budget for approval of the Executive Committee, oversee its bank and other financial accounts, make an annual financial report to the DPCA, and ensure that any necessary reports or filings with the DNC or the governmental authorities of the United States of America and the several States, are timely made.

Commitment Information

Comments from Incumbent Treasurer Tom Schmid:

I agree with what Art had provided for the International Treasurer's role.

Comments from 2013-2015 Treasurer Art Schankler:

The International Treasurer is responsible for the finances of Democrats Abroad.  The Treasurer is, according to the Charter, specifically responsible for preparing, based on input from other members of the Executive Committee, a budget for the coming year and a financial report for the preceding years.  Traditionally, the Treasurer has also been responsible for fundraising at the international level.  Among his/her regular tasks are the following:

  • Approving all disbursements in accordance with purchase guidelines approved by the Executive Committee.
  • Reviewing and approving Federal Election Commission (FEC) reports, filed on a monthly basis. The Treasurer’s name appears on the reports and it is the Treasurer that is legally responsible for the report.
  • Attendance at Executive Committee meetings and providing a Treasurer’s Report for such meetings, outlining the financial situation of the organization.
  • Providing input and advice to ensure that all fundraising, disbursements and reporting are made in accordance with election laws and FEC regulations. 
  • Together with the IT and Communications Committees, ensuring that the Democrats Abroad contribution website is user-friendly, accurate and up to date.
  • Working with Country Committees to ensure that CC fundraising events for the DPCA are executed correctly.
  • Developing a Fundraising Plan and organizing a Fundraising Committee.
  • Organizing or helping to organize International Fundraising Events at the international level, and ensuring that financing of Global and Regional meetings is handled correctly.
  • Providing advice to CCs about FEC compliance procedures related to their own fundraising.
  • Communicating with CCs to encourage fundraising for DPCA.
  • Attendance at CC and regional events as needed/requested and if possible to discuss fund-raising for DPCA.

Approximate time commitment is 10​-20 hours a week. 


International Secretary

DA Charter Section 4.8 (Responsibilities of the International Secretary)
The International Secretary shall keep minutes of DPCA meetings (taking particular note of all Standing Resolutions) and Executive Committee meetings, circulate minutes and records of action to members, be responsible for maintaining all the administrative files and records and membership lists and databases of the DPCA and Democrats Abroad, and perform such other duties as may be prescribed by the International Chair.

Commitment Information

Comments from Incumbent International Secretary Julia Bryan:

The basic duties of the International Secretary are spelled out in the DA Charter. These duties alone require a time commitment of around 8 hours per week. Taking the minutes of Executive Committee meetings includes understanding what needs to be recorded, making your minutes readable, submitting them back to the ExCom, adding in any changes, filing them and then making them available to DPCA members.

As Will Bakker mentions below, the duty to maintain "all the administrative files and records and membership lists and databases of the DPCA and Democrats Abroad” includes using several different online and offline systems to track information that changes frequently. Once one learns those systems, this amounts to a few hours per week. There are two annual periods of exceptional work. One is the membership certification period in January and February, which involves a great deal of communication with 50+ Country Committee leaders. The other is the approximately ten week period before a global meeting.

There are also many daily and weekly duties as Secretary. Because of your role as record keeper, you are turned to by everyone in the organization for information about who does what, where x can be found, and how to solve y and z problems. Be prepared to dive into the nitty gritty of the organization immediately so that you can answer these questions. Making sure you can answer email and chat messages several times a day is also an important part of this position.

Each Executive Committee develops its own style for assigning the general work of the global level to officers. As International Secretary I also moderated our listserve, co-managed our communications committee, managed several aspects of our GOTV, was heavily involved in membership work and helped to develop the new website. Besides the listserve (which falls under the Secretary’s responsibilities), these were projects and roles that I took on voluntarily, but they do provide an example of the expectations of the organization.

The financial commitment comes in time lost from more remunerative work and the two trips to in-person global meetings. You must be present for those meetings as you will be taking minutes. As International Secretary, my travel costs have been over $4000 (including the trip this May). 

As Will mentions below, “any International Secretary should have a high-quality internet connection, a reliable and up-to-date computer, and either a backup computer or an extraordinary computer support service. This position does not allow for extended periods without access to one’s documents and the ability to communicate via WebEx and other internet services.”

Comments from 2013-2015 International Secretary Will Bakker:

The duties of the International Secretary are enumerated by the DA Charter and those duties alone constitute a time commitment of 5-8 hours per week. Taking the minutes of Executive Committee meetings is not trivial, as it involves making them readable, submitting them back to the ExCom, integrating the inevitable changes, and then making them available to DPCA members.

The duty to maintain "all the administrative files and records and membership lists and databases of the DPCA and Democrats Abroad” includes using several different online and offline systems to track information that changes frequently. Once one learns those systems, this amounts to a few hours per week. There are two annual periods of exceptional work. One is the membership certification period in February, which involves a great deal of communication with 50+ Country Committee leaders. The other is the approximately ten week period before a global meeting, which requires frequent communication with the organizers and careful word-smithing to turn complex descriptions into comprehensible notices.

Each Executive Committee develops its own style for assigning the general work of the global level to officers. The International Secretary must have the ability to decline tasks, and even pet projects, in order to fulfill Charter-mandated responsibilities.

A far as the financial commitment, the most significant are the two trips to the in-person global meetings. Taking minutes at those meetings absolutely requires one’s presence. I would say that the trips I took (and will take) as International Secretary cost a total of just over $4500. 

I suggest that any International Secretary should have a high-quality internet connection, a reliable and up-to-date computer, and either a backup computer or an extraordinary computer support service. This position does not allow for extended periods without access to one’s documents and the ability to communicate via WebEx and other internet services.


International Legal Counsel

DA Charter Section 4.10 (Responsibilities of the International Counsel)
The International Counsel shall be a qualified legal practitioner available for consultation on legal and procedural questions relating to Democrats Abroad and its activities, and the interpretation of and compliance with the Charter and Bylaws of the DNC, the Charter of Democrats Abroad and the bylaws of Country Committees, and serve as Parliamentarian at DPCA meetings. The International Chair may appoint a separate individual to serve as Parliamentarian.

Commitment Information

Comments from Incumbent Legal Counsel Orlando Vidal:

The time commitment varies, of course, but I would say an average of about 6-8 hours a week:  participating in all Executive Committee meetings; providing legal advice to the ExCom; answering questions from Country Committees; mediating problems as they arise; drafting our Delegate Selection Plan (this is the major undertaking for any International Counsel and it will be intense and time-consuming for about two months of the two-year term); liaising with DNC staff; reviewing contracts; drafting agreements; etc. The costs have been significant for me as I have had to travel (plus hotels) to all Global and Regional meetings (plus the Convention and other meetings) from Dubai; I would say approximately $15,000.  

Comments from 2013-2015 Legal Counsel Orlando Vidal:

The time commitment varies, of course, but I would say an average of about 8 hours a week. The costs for me have been significant as I traveled to all three Regional meetings (Costa Rica, Ukraine, and Taiwan) plus London, plus DC, plus the Dominican Republic, all from Dubai; I would say $12,000 to $15,000.  

 


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