In advance of the April 19, 2025 DAJ Annual General meeting we would like to share our presentation slides REPORT to the membership and tell you a bit about what is coming next. Prior to the AGM please review the PROPOSED BYLAWS DOCUMENT, which was shared in the MARCH 29 mailing to the members.
Voting begins April 25 when the digital and PDF ballots go out to members by email - check your in box (and spam just in case!). The PDF version of the Ballot was posted below on April 25.
HOW TO VOTE
- DIGITAL BALLOT - Sent by email – check your mailbox April 25 - the easiest way to vote!
- USING THE PDF BALLOT - Fill in and return the complete ballot (partial ballots cannot be counted) by email [email protected]
- REGULAR MAIL or FAX - Contact us by email for a mailing address or fax # - Email us here: [email protected]
All ballots must include your name, signature and date in order to be counted.
- Ballot receipt deadline: May 17 before 12midnight
- Ballot Count May 18- 10am - event page info HERE
More information about the proposed changes to the DAJ PROPOSED BYLAWS CHANGES
Based on careful review and feedback from various members, the committee came up with four (4) types of edits and amendments - color coded in the March 29 document which shows a clear before / after. These four sections are as follows:
-
Section one, in yellow, are clarifications of language, typos, spelling out acronyms, punctuation and numbering corrections (some of which are dependent on the other sections below).
- These changes will be voted on all together on the ballot.
- Section two, in grey, are clarifications of language that has been problematic or confusing, such as identifying what prefectures are in each DAJ region.
- Section three, in green, are new sections or additional language.
-
Section four, in blue, are new sections required or recommended by Democrats Abroad in the 2025 Model Bylaws.
- Changes in sections two through four will be voted on individually.
- 2025 Proposed Bylaws Ballot (to be added April 25)
A quick reminder about the bylaws and the AGM session rules
- Review started in Feb and feedback was given in Mar
- We will be discussion and then voting on March 29 version.
- This version will be explained and discussed at the annual general meeting, but there will be no amendments to the final texts, friendly or otherwise.
- During the AGM 30 minutes will be allotted for review and discussion - TIME CHECK once the session rules are confirmed
- Intro report
- Four sections for amendments will be reviewed by the committee and open to discussion
- If time left more, Q & A
- At 5 minutes before the end of the session, discussion will end and the committee will confirm the means for voting.
- The rules for the session will be as follows - pending membership agreement
- 5 min time limit per section
- Simple introduction to each of the 4 sections and proposed changes - by committee members
- Discussion by members alternating PRO / CON with 1 min allotted per speaker
- Individuals may speak once on each item
- If no questions, move on to the next section
- Go to the next section once 5 min is over or when discussion is over whichever comes first
- At 5 minutes before the end of the Bylaws committee session, discussion will end and the committee will confirm the means for voting.
- Slides for the AGM on April 19 THESE MAY UPDATED AFTER THE AGM
Key dates and schedule
- Feb ~ March: Revisions, Review and Discuss Bylaws
- March 15th: Town hall
- March 24th: Review session
- March 29th Members receive proposed bylaws changes for the AGM, via email and on the DAJ website (SEE BELOW)
-
April 19th: Discussion and Feedback on the Proposed Amendments and Edits at the Annual General Meeting (AGM).
-
April 25: Proposed Bylaws & ballot distributed to Members by email
-
May 17th: All votes must be received by 23:59 pm
- May 18th: Ballot count (10am online)
- the PROPOSED BYLAWS DOCUMENT was shared in the MARCH 29 mailing to the members.