Interested in running for a position? Read below for more information on the roles and responsibilities of the DAF Executive Committee. Questions? Email the DAF National Election Board at [email protected]
Responsibilities of the Officers
The National Chair
The National Chair, (or “Chair”), shall be the chief executive officer of Democrats Abroad France, shall call and preside at all meetings of members and of the Executive Committee, establish the agenda of such meetings, and shall be responsible for carrying out the programs, policies, and activities duly approved by the members and the Executive Committee. The National Chair is also the primary Officer representing Democrats Abroad France in Democrats Abroad and shall attend Democrats Abroad Global and Regional meetings to the extent practicable.
The National Chair and National First Vice-Chair with the advice of the other Officers may allocate between themselves the duties of the Chair.
The National Chair, or any Officer delegated by the National Chair to do so, shall be entitled to sit on all Standing and Ad Hoc Committees, with full voting privileges. Decisions or actions taken by the Chair may be overruled by a two-thirds (2/3) majority of the Executive Committee. The Chair is ex-officio a voting member of the global organization of Democrats Abroad (the DPCA), and shall attend global and regional meetings and participate in matters pertaining to the DPCA to the extent practicable.
The National First Vice-Chair, (or “First Vice Chair”), shall assist and support the National Chair in the execution of the Chair’s duties, and shall, in the absence of the Chair call and preside at meetings of members and of the Executive Committee. The First Vice-Chair is ex-officio a voting member of Democrats Abroad(the DPCA), and shall attend global and regional meetings and participate in matters pertaining to the DPCA to the extent practicable. In addition to the shared responsibilities of the National Chair allocated to the First Vice-Chair as provided in Section 4.3.1, if the office of Chair shall become vacant the First Vice-Chair shall assume the responsibilities of the Chair, and the National Second Vice Chair shall assume the responsibilities of the First Vice-Chair.
The National Second Vice-Chair, Chapter Liaison (or “Second Vice Chair”), shall assist and support the efforts of the National Chair and other National Officers by liaising with the Chapter Chairs and their Leadership teams to communicate activities and policies relevant to the Chapters, and to identify needs and to build local capacity, and to support implementation of the policies of the National Chair and National Executive Committee to the extent practicable.. The National Second Vice-Chair shall upon election in accordance with Article IX be an ex-officio voting member of the global organization of Democrats Abroad (the DPCA), and shall, along with the National Chair and National First Vice-Chair, attend global and regional meetings and participate in matters pertaining to the DPCA to the extent practical.
The Second Vice Chair shall provide regular updates to Chapter Chairs and their Leadership teams on the activities of the Executive Committee, and Global and Regional Leadership of Democrats Abroad of interest to the Chapters, and shall also be responsible for providing regular updates regarding Chapter issues that are of interest to the ExCom
If the office of the National Chair shall become vacant, the National First Vice-Chair shall assume the duties of the Chair and the National Second Vice-Chair shall then act as the First Vice-Chair. The Executive Committee shall appoint a replacement officer to carry out the duties of the Second Vice-Chair (including as a Voting Representative)
provided that such person shall be a duly elected and voting Officer-member of the Executive Committee. The Secretary will notify the Secretary of Democrats Abroad promptly upon the appointment of a replacement Second Vice-Chair (Chapter Liaison) and Voting Representative.
The National Secretary, (or “Secretary”), shall take and archive minutes of Executive Committee meetings and all Annual General and Special Meetings of the members, and as needed, report to the Democrats Abroad France ExCom, to relevant Global and Regional officers of Democrats Abroad, and to the general membership of Democrats Abroad France. The Secretary along with the Chair and Counsel shall ensure the organization is in compliance with French laws and regulations. The National
The Secretary shall support the administration of the membership database of Democrats Abroad France in collaboration with the database/IT Officer, and other Officers or volunteers so tasked by the Chair. The Secretary shall maintain and safeguard all files and administrative records of Democrats Abroad France. The minutes of all meetings shall be made available to all Democrats Abroad France members without undue delay as practicable. The Secretary shall help ensure public notification and documentation of the results of national and Chapter and Subchapter and Caucus elections, and of the admission or change in status of any Chapter, Subchapter or Caucus. Additionally, the Secretary shall be responsible for reporting changes in leadership, AGM meeting minutes, and any revised Bylaws to Global and Regional Officers as required by the Democrats Abroad Charter.
The National Treasurer, (or “Treasurer”), shall manage the finances of the organization, prepare a budget and cash flow forecast as required by the Chair for approval by the Executive Committee, request and receive financial periodic reports from the Chapters, maintain its financial reports to members, make and maintain such financial reports as may be required by law, and have joint signature authority with the Chair on all Democrats Abroad France bank accounts. All such records shall be available for review by the Executive Committee and by the International Treasurer of Democrats Abroad. The Treasurer shall consult with the International Treasurer of Democrats Abroad from time to time on matters concerning the maintenance of financial records and financial reporting (notably to the United States Federal Election Commission).
The Treasurer shall be available to consult with Chapter, Subchapter and Caucus Chairs regarding fund-raising activities for projects and activities and access to potential donors.
The National Counsel, (or “Counsel”), shall be available for consultation by the Executive Committee and the Chapters on legal and procedural questions relating to Democrats Abroad France and its activities. The Counsel may consult with the International Counsel from time to time on relevant matters, including notably questions on voting issues and financial record keeping and compliance with the rules of the United States Federal Elections Commission (and any successor thereto) by Democrats Abroad France and its activities. The Counsel with the Chair and Secretary shall ensure the organization is in compliance with French laws and regulations.
National Membership Database/IT Officer
The National Membership Database/IT Officer, (or “Database/IT Officer”), will be responsible for maintaining the membership Database, and for leading the operation and integrity of the national organization’s and each Chapter’s website, and other technology platforms in use by the National team . The Database/IT Officer will be familiar with and act as an administrator for the platform system or systems used by Democrats Abroad to maintain its membership and to support membership verification. The Database/IT Officer will help develop and advise the Executive Committee on technological tools, and on information privacy and security.
The Database/IT Officer may be appointed by the Executive Committee rather than elected, and if so appointed will be a non-voting member of the Executive Committee.
National GOTV Officer
The National GOTV Officer, (or “GOTV Officer”), will be responsible for designing and supervising the execution of the organization’s national voter registration and GOTV strategy on multiple platforms including “on the ground” efforts and via social media. As such, this officer will liaise with both the Global GOTV committee and with the persons responsible for GOTV activities in each Chapter and Subchapter. The GOTV Officer will be familiar with the relevant federal and state laws and regulations concerning absentee voting and voting from abroad (including the United States Uniformed and Overseas Citizens Absentee Voting Act) and be available to consult with members concerning voter registration requirements and deadlines in each State.
National Communications Officer
The National Communications Officer, (or “Communications Officer”), will be responsible for designing, implementing, and coordinating the communications activities of the organization, including direct contact with members and interested persons via the international, national and local websites, use of social media, , French and English press communications, and a regular newsletter to members. The Communications Officer will collaborate with Officers and other members having appropriate skills and experience to assist in the implementation of a coordinated Communications strategy both on a national and Chapter level. The Communications Officer will report to the Chair monthly on activities undertaken and planned.
National Issues, Programs and Events Officer
The National Issues, Programs and Events Officer, (or “Events Officer”), will support the design and coordination of National events, including global and national town halls, debates and speaker events, to educate and advance discussion on contemporary U.S. political issues. The Events Officer may assist Chapters and Caucuses in planning and organizing local events such as lunches, dinners, wine-tastings, holiday gatherings, venues for significant speakers, etc. for membership development and fundraising, and shall help promote these events on the website and social media in collaboration with the Communications Officer. The Events Officer shall notify the Executive Committee of the result of any activities undertaken.
National Membership Outreach/Volunteer Officer
The National Membership Outreach/Volunteer Officer, (or “Member Outreach Officer”), shall support the design and implementation of the strategy for developing the Chapters, Subchapters and general member base, and caucuses and to recruit and organize volunteers to be involved in projects identified by the Executive Committee.
Voting Representatives (9 to be elected)
Voting Representatives participate on the part of Democrats Abroad France in certain conventions, meetings and candidate and policy selection of the Democrats Abroad Global organization/Democratic Party Committee Abroad (DPCA). The right to vote in matters of the DPCA is allocated to the National Chair, the National First Vice-Chair, and Voting Representatives, upon their election by the members of Democrats Abroad France at the Annual General Meeting.
The number of votes allocated to Democrats Abroad France is based upon a calculation made by the Executive Committee of Democrats Abroad. The National Chair shall have one vote, the National First Vice-Chair shall have one vote, and each Voting Representative shall have one vote. The National Chair and National First Vice-Chair and all Voting Representatives shall be present in person, by teleconference, or by proxy at all meetings of Democrats Abroad at which they are eligible to cast votes.
Term of Office
National Officers of the Executive Committee shall be elected every two years in odd numbered years at the Annual General Meeting. They shall be elected for a term expiring upon the election of their successor. No National Officer may serve more than two consecutive terms in the same position, nor may any person serve more than 12 years in the same position over a lifetime. An incumbent may be nominated and elected for a third consecutive term for the same office in the event that no other member agrees to be a candidate.
Expiration of Term
The terms of all elected National Officers of the Executive Committee shall automatically expire upon the election of new National Officers in accordance with the foregoing paragraph. The terms of any appointed Committee Officers shall expire upon expiration of the term or replacement of the appointing Officer.
In case of vacancy, whether due to resignation, death, or disability of any Officer, the vacancy shall be filled at the next quorate meeting of the Executive Committee by a majority of the members present and voting.
Upon removal of any Officer, a replacement shall be designated at the same time as such removal by the Executive Committee.
In the case of a vacancy in the office of the Second Vice-Chair (Chapter Liaison) and Voting Representative, the Executive Committee shall appoint as a replacement a duly elected Officer-member of the Executive Committee. The Secretary will notify the International Secretary of Democrats Abroad promptly upon the replacement of the Second Vice-Chair (Chapter Liaison) and Voting Representative.