Notice of 2018 Annual General Meeting & Election & Bylaws Amendments

The Board of Democrats Abroad Canada invites you to attend your Annual General Meeting

WHAT?

ANNUAL GENERAL MEETING 2018

PURPOSE?

To inform you about 2017 activities and the accomplishments of your country committee + amendments to the bylaws + to elect the following Board Members to complete a one-year term due to vacancies: Secretary & IT Manager.

The AGM agenda and registration link will follow at a later date.

WHEN?

Saturday

16 June 2018

2:00 – 4:00 pm Eastern Time

WHERE?

Via WebEx and possibly in-person at some chapters. Look for announcements from your chapter or contact your local chapter chair. Address all other enquiries to Chair, Democrats Abroad Canada: chair@democratsabroad.ca

WHO?

All Members of Democrats Abroad Canada

HOW?

For Members not yet signed up to WebEx, the video conferencing system used by Democrats Abroad, you will receive information at a later date for a WebEx tutorial and for downloading the necessary software. WebEx has a total capacity of 200 participants so space online is limited.

MORE ELECTION INFORMATION

The electronic ballots will be emailed to members on 01 June. Submit your completed ballot by 11:59PM EDT 15 June. To vote you must have joined Democrats Abroad by 11:59PM EDT 31 May 2018, you must be a member of DACA, a US citizen of voting age and a resident of Canada. A list of nominees and candidate statements can be found on the Democrats Abroad Canada website by clicking here.

PROPOSED BYLAWS AMENDMENTS

Current ARTICLE 4 Officers

4.1 The Officers of the Organization shall be the Country Chair, Executive Vice Chair, two (2) additional Vice Chairs, Secretary, Treasurer, Membership Secretary, and Counsel. The Executive Vice Chair shall be opposite in gender to the Country Chair. These Officers constitute the Executive Committee of DACA, which shall meet at least quarterly.

The Officers offer an opportunity to broaden representation of the regions of the country. In addition, experience working with the Board or at the national level is an important qualification. Officers are voting members of the Board.

Proposed ARTICLE 4 Officers

4.1 The Officers of the Organization shall be the Country Chair, Executive Vice Chair, two (2) additional Vice Chairs, Secretary, Treasurer, Membership Secretary, Counsel and IT Manager. The Executive Vice Chair shall be opposite in gender to the Country Chair. These Officers constitute the Executive Committee of DACA, which shall meet at least quarterly.

The Officers offer an opportunity to broaden representation of the regions of the country. In addition, experience working with the Board or at the national level is an important qualification. Officers are voting members of the Board.


Current Article 13 Chapter Representatives

13.1 Each chapter that has a Chapter Chair elected biennially in odd numbered years by the chapter membership and which has one hundred (100) or more verified members may be entitled to one Chapter Representative (“CR”) on the Board. A chapter, which exceeds any of the following thresholds of verified members, shall be entitled to one or more additional CR’s:

400 verified members = 1 additional CR

1,200 verified members = 2 additional CR’s

2,400 verified members = 3 additional CR’s

3,600 verified members = 4 additional CR’s

13.2 If a chapter is entitled to one CR, it shall be the Chapter Chair. If a chapter is entitled to two or more CR’s, the additional CR’s shall be elected at the biennial chapter AGM at which chapter officers are elected. Chapter Representatives so chosen shall take office at the next Board meeting following the DACA AGM and shall serve a two-year term.

Proposed Article 13 Chapter Representatives

13.1 Each chapter that has a Chapter Chair elected biennially in odd numbered years by the chapter membership and which has one hundred (100) or more verified members is entitled to one Chapter Representative (“CR”) on the Board, who shall be the Chapter Chair. A chapter which exceeds the following thresholds of verified members shall be entitled to additional CR’s:

2,000 verified members = 1 additional CR (Total of 2)

4,000+ verified members = 2 additional CR’s (Total of 3)

Proposed 13.2 If a chapter is entitled to two (2) or more CR’s, the additional CR’s shall be the Chapter Vice-Chair(s), elected at the biennial chapter AGM at which chapter officers are elected.

Chapter Representatives so chosen shall take office at the next Board meeting following the DACA AGM and shall serve a two-year term.