The following are minutes from the prior General meeting for review and approval on October 22, 2026

2026 Democrats Abroad Annual General Meeting

February 12, 2026 4:00 PM

Board Member Name    Present    Absent    Board Member Name    Present    Absent
Allyn DIxon (AD)    X        Sharon Trigg (ST)    X    
Clint Harris (CH)    X        Georgia Trujillo (GT)    X    
Joyce Kinnear (JK)    X        Shashanda R Trujillo (ST)    X    
Dean MacIntyre (DM)    X        New Members:
Vicki Thorne Ohly
Phillip Means    
X
X    

# of Members Required for Quorum:    20    # of Members Present:    30

AGENDA ITEM:
#    Description:    Responsible:
1    Call to Order, welcome to members & summary of Agenda    Clint
Meeting called to order at:     4:18 PM; Quorum met with 30 DACB members attending.

Clint introduced himself and the agenda. He thanked everyone for attending this year’s General Membership meeting.
2    Minutes from 2025 Annual General Meeting (AGM)    Clint
Clint introduced the minutes from the 2025 AGM. Jody Wolik moved to approve. Vicki Thorne Ohly seconded her motion. The motion passed unanimously. The 2025 AGM Minutes are approved.
3    Board Changes Since Last AGM    Clint
Sam Crocket moved away. Paul Crist has moved back to the U.S. Shashanda will be moving back to the U.S. Georgia has resigned. Sharon Trigg was appointed Parliamentarian to replace Sam during the year. Clint is now appointing Vicki Thorne Ohly and Philip Means as new members to the board.

There was a motion by Jody Wolik to approve the changes to the Board. Frank Ohly seconded the motion. It passed unanimously.
4    Treasurer’s Report    Allyn
 
For January there have been $700 in donations and expenses of $1,093 with a Balance of $3,400. Lorraine Howes moved approval. Wende Clement seconded the motion. The Treasurer’s Report was approved.
5    2026 Budget Proposal    Allyn
 
We will look to rent a facility in September and October. This cost will be met with additional fund raising. Shashanda Trujillo moved to approve the budget. Jody Wolik seconded the motion. The Budget was approved by unanimous consent.
6    Communication Report    Shashanda
In 2025 there were 23 events: 9 coffees, 5 evening socials and 9 other events. Included in the other events were the DA Mexico AGM (a great success), PRIDE, the Fourth of July Social and a No Kings Rally in June. 

The Communications effort is working to replace lots of emails to members with one monthly update newsletter for the chapter, as we know everyone will be inundated with many political emails this year.

Updates to events will be posted on the DACB Facebook page, as well as Banderas News and the Vallarta Calendar. 

Shashanda thanked everyone for their assistance in her time on the Board and said she will miss us as she returns to the States.
7    GOTV Report    Jodi
We have eight (8) Voter Assistance Officers in Costa Banderas. We need 8 to 10 more to lighten the load and expand our ability to help citizens, especially in October when the ballots need to be returned.

Our Global Voter Registration/Ballot Request Kick-Off for 2026 was January 15 and 16. We helped 19 citizens, which was 10 more than in 2024.

We will have regular Vote from Abroad Centers in Vallarta and Bucerias. The location in Bucerias is Miguel Angel restaurant in Centro. In Vallarta, the location will be moving each month.

Bucerias events will follow the schedule below:
●    Begin on February 16 from 9 am to 1 pm.
●    In April and May they will be every other Wednesday from 9 am to 1 pm (April 1, April 15, April 29, May 13, and May 27). 
●    There will be no events for June or July, but volunteers will be available for contacts from voters and referrals from the Puerto Vallarta Team. 
●    In August, there will be events on August 5 and August 19. 
●    September and October will have events every Wednesday (September 2, 9, 16, 23 and 30 as well as October 7, 14 and 21). For each event, there will be at least one volunteer to assist voters.

Puerto Vallarta has the following schedule:
●    February Wednesdays from 11 am to 2 pm at Let’s Pho Restaurant on Parque Lazaro Cardenas.
●    March Wednesdays from 11 am to 2 pm at Plaza Genovesa on 200 in the Hotel Zone.
●    April on a to be determined day from 11 am to 2 pm at the 400 block of Calle Lazaro Cardenas (Col. Emiliano Zapata).
●    May will have assistance by appointment–no centers
●    June, July and August will have weekly events at to be determined locations and times.
●    September and October will have events at days, locations and times to be determined.
●    October will also have at least one Ballot Return Assistance event to mail ballots to the U.S. Embassy for delivery to the U.S.
8    Fundraising    Allyn
Allyn reported that there will be multiple challenge events with matching donors to raise the funds noted in the budget and potentially an additional fundraiser for an office space.
9    Events    Joyce
Clint made the following recognitions of some of our great volunteers in 2025:

Upcoming Events for the first part of 2026:

March
●    3    Coffee Time at the Beach (1st Tuesdays from 9 to 11 am at Langostino’s)
●    19    Evening Social at Tuk Tuk from 4 to 6 pm (2nd to last Thursdays)
●    21    Democrats Abroad Mexico AGM by Zoom
●    28     Meet-Up at Indivisible Abroad “No Tyrants” Rally (if permit granted.

April
●    7    Coffee Time at the Beach (1st Tuesdays from 9 to 11 am at Langostino’s)
●    23    Evening Social at Tuk Tuk from 4 to 6 pm (2nd to last Thursdays)

May
●    5    Coffee Time at the Beach (1st Tuesdays from 9 to 11 am at Langostino’s)
●    21    Evening Social in Bucerias (location and time to be announced)
June
●    2    Last Coffee Time at the Beach until October (9 to 11 am at Langostino’s)

July
●    4    Independence Day Celebration (time and location to be announced)
10    Outstanding Service Awards    Clint
Clint thanked three people especially for their efforts and gave them each a badge.
●    Outstanding Support 2025: Phillip Manly
●    Outstanding Support 2025: Francie Nguyen
●    Outstanding Service: Shashanda Trujillo
11    Open Board Positions and Nominating Committee for 2027 to 2029 Positions    Clint
Clint mentioned that he has replaced two recently departing members to the Board with Vicki Thorne Ohly and Phillip Means, as mentioned previously. In addition, we will need to have a Nominating Committee for next year’s elections. Volunteers for this committee please contact Clint or Joyce.
12    New Business    Clint
Clint thanked everyone who has helped throughout the year and thanked the restaurant for hosting the meeting.
13    Adjournment    Clint
Adjourned to evening social at 4:39 p.m.