It's that time again. Every two years we elect a new Executive Committee (ExCom). The people elected are the leaders of Democrats Abroad Germany (DAG) and includes several officers and six at-large project coordinators. Please look at the job descriptions below and if you are interested in running for a position or have any questions about the positions, please contact the Nominations and Elections Committee (NEC) at [email protected]. All eligible members may self-nominate or be nominated for all positions filled by elections.

The election will be held on 23 February 2019 in Heidelberg at our Annual General Meeting (AGM). Get more information about the AGM and RSVP.

Democrats Abroad Germany (DAG)  At-Large Elections – Job Descriptions and Duties

Each position has been assigned a general area of responsibility. The main function of each At-Large position is to coordinate efforts on the national level in this general area, in cooperation with other members of the ExCom. For some projects, the At-Large coordinator may create working groups under his/her leadership.

AT-LARGE EVENTS & FUNDRAISING COORDINATOR

• Coordinate existing fundraising efforts, and develop new ones (with Treasurer)
• Organize GOTV events geared towards general membership (with GOTV Coordinator)
• Facilitate organization of events geared towards constituencies (YoungDems, LGBT, Women, Veterans, etc.) and coordinate with various chapters and neighboring countries
• Coordinate speaker tours and book tours within Germany and Democrats Abroad International
• Attend monthly ExCom meetings

AT-LARGE Get Out the Vote (GOTV) COORDINATOR

• Form an “Elections Team” of various officers, at-large members, and others to coordinate all aspects of GOTV work in the runup to the 2020 elections
• Plan and coordinate phone banking (database cleanup and voter registration), nationally and within the various chapters
• Support chapters in their efforts to set up info stands and voter registration tables
• Organize mass mailings to DAG’s membership encouraging registration, voting, and donations (working in some cases with Events & Fundraising and Communication Coordinators)
• Distribute information, templates, know-how from DA International to the DAG ExCom
• Attend monthly ExCom meetings

AT-LARGE CHAPTER DEVELOPMENT COORDINATOR

• Initiate and coordinate training for chapter chairs and be their go-to person for questions Coordinate the rollout of national priorities and projects on the chapter level
• Run regular WebEx meetings of chapter chairs to exchange ideas and promote work amongst the various chapters
• Work with Chapter Chairs to find “Precinct Captains” who could help with GOTV and facilitate local outreach for those members who live outside the major Chapter areas
• Attend monthly ExCom meetings

AT-LARGE COMMUNICATIONS COORDINATOR

• Work with Chair/Vice Chair to build up and oversee a Communications Team (Comms Team)
• Draft internal membership communications: Monthly newsletters, regular national emails, occasional voting notification emails, occasional invitations to events, template emails to welcome new members, etc.
• Inform chapter chairs when the national newsletters/emails go out; coordinate with and assist chapter chairs with their chapter emails; create Comms Calendar
• Social Media: Timely posts to the DAG Facebook page; monitoring of all posts and comments
• Webpage: Ensure that information on DAG and chapter pages are updated regularly (ExCom and chapter contacts, events, activities, etc.)
• Attend monthly ExCom meetings

AT-LARGE MEDIA CONTACT

• Should demonstrate verifiable experience and/or training in the fields of Media, Press and/or PR
• Act as liaison between DAG and international press officer
• Coordinate and support the work of chapter media contacts
• Write and organize translations (by one of our volunteer translators) of relevant press releases and press release templates (those not provided by international press officer)
• Maintain national contact database for journalists/press contacts (Using Google Docs)
• Record and archive all press activities, articles, interviews (Using Google Docs)
• Create press kits for Global Primary and 2016 elections for DAG Chair/Vice Chair and for chapters
• Attend monthly ExCom meetings

AT-LARGE DATABASE and IT COORDINATOR

• Help the DAG Secretary maintain the membership database
• Ensure IT functions properly during monthly meetings, AGMs, etc.
• Attend monthly ExCom meetings

Officer Elections – Job Descriptions and Duties

DAG CHAIR

• Organize and conduct meetings of the Executive Committee and the membership and set the agenda of such meetings.
• Fill vacancies in any of the other elected offices until the next Annual General Meeting at which Officer elections are held.
• Represent DAG in interviews with the press.
• Represent DAG at meetings of the DPCA in accordance with the DPCA Charter and report to the DAG ExCom on DPCA activities, issues, votes, etc.
• Choosing a fair and impartial head of the “Nominations and Elections Committee” to run DAG elections in odd-numbered years.
• Attend monthly ExCom meetings

DAG VICE CHAIR

• Represent DAG in the absence of the Country Chair and become Country Chair in case the office of Country Chair becomes vacant.
• Represent DAG in interviews with the press.
• Represent DAG at meetings of the DPCA in accordance with the DPCA Charter and report to the DAG ExCom on DPCA activities, issues, votes, etc.
• Draft DAG Field Plan and submit the plan to the DPCA.
• Attend monthly ExCom meetings

DAG TREASURER

• Shall have signature power over any bank or other financial accounts opened by DA Germany.
• Produce and deliver copies or updates of DAG financial accounts to Country Chair, Vice Chair, and ExCom at regular intervals.
• Maintain an active correspondence with and oversight of Chapter Chairs or Chapter Treasurers, at least annually, on all financial matters.
• Maintain official bookkeeping according to FEC guidelines.
• Advise At Large Events and Fundraising Coordinator on events and fundraisers across Germany.
• Attend monthly ExCom meetings

DAG SECRETARY

• Membership database: Maintain a list of members of DA Germany in such manner as may be prescribed from time to time by the DPCA.
• Institutional Memory: Record and maintain minutes of all meetings of DA Germany and of the ExCom.
• Keep all files and administrative and archival records of DA Germany: Agendas, Minutes of ExCom Meetings, etc.
• Attend monthly ExCom meetings

DPCA VOTING REPRESENTATIVE (Multiple Positions)

• Represent DA Germany and its members as the official liaison to the DPCA.
• Consult with DA Germany Chair, Vice Chair and ExCom on DPCA decisions before voting.
• Report to the DAG ExCom on DPCA activities, issues, votes, etc.
• Create and coordinate activities with other members and country committees of the DPCA.
• Attend monthly ExCom meetings