Officer Position Descriptions 2025 DAVI Elections
Chapter Officers
Approved by the DA Victoria Board on December 18, 2024
ALL BOARD MEMBERS MUST BE: American citizens, Age nineteen and over, Members of Democrats Abroad Canada-Victoria and the Islands.
Chapter Chair
The Chapter Chair calls and presides at all General Meetings, Special Meetings, Executive Committee Meetings and all meetings of the Chapter Board. The Chapter Chair determines the Agenda of all such meetings.
The Chapter Chair has responsibility for the day-to-day activities of the Chapter and for execution of all activities approved and undertaken by the Chapter Board.
The Chapter Chair may appoint such ad hoc committees and individuals as necessary for the execution of the activities of the Chapter.
The Chapter Chair will be a voting member of the DACA board as Chapter Representative and is responsible for enacting policies as determined by DACA.
Hours will vary and are flexible, with more hours required during election years than non-election years.
Chapter Vice Chair
In the absence of the Chapter Chair, the Chapter Vice Chair determines the Agenda, calls and presides at meetings of Chapter members, the Chapter Executive Committee and the Board.
The Chapter Vice Chair endeavors to have such other duties as chairing one or more committees, depending on their experience and preferences.
The Chapter Vice Chair works with the Chapter Chair to ensure all responsibilities approved by and on behalf of the Organization are supervised and executed appropriately.
The Chapter Vice Chair shall be a member who is of the opposite sex to the Chapter Chair, as per the bylaws of Democrats Abroad and the rules of the Democratic National Committee (DNC).
NOTE: If the decision is to have two Chapter Co-Chairs, foregoing a Chapter Vice Chair, the above paragraph is still applicable.
Hours will vary and are flexible, with more hours required during election years than non-election years.
Chapter Secretary
The Chapter Secretary distributes required meeting notices and attends and produces minutes for all Chapter Board meetings. The Chapter Secretary produces and maintains all files and administrative records of the Chapter. All such records shall be open for inspection by members.
Minutes of all meetings will be sent to the Board once approved by the Chapter Chair and/or Vice Chair.
The Chapter Secretary schedules all Board meetings. In case of the absence of the Chapter Chair, Vice Chair, or Treasurer, the Chapter Secretary will designate the responsibility to attend and produce the minutes to another Officer.
Hours will vary and are flexible, with more hours required during election years than non-election years.
Chapter Treasurer
The Chapter Treasurer manages the finances of the chapter in coordination with the Chair and the DACA Treasurer.
The Chapter Treasurer produces a monthly written report for the Chapter Board and makes such financial reports as may be required by DACA. All such records will be maintained and open for inspection by members.
The Chapter Treasurer prepares and presents a Statement of Revenue and Expenditures to the Annual General Meeting of the chapter.
Hours will vary and are flexible, with more hours required during election years than non-election years.
Chapter Membership Secretary
The Chapter Membership Secretary maintains the Chapter membership database by welcoming new members, responding in a timely manner to member requests for changes, and by using best practices to ensure data integrity, confidentiality, and accuracy.
The Chapter Membership Secretary will have administration privileges to update the Nationbuilder database and send out email blasts. S/he monitors the DAVI Gmail account and participates in the annual DACA membership verification process.
The Chapter Membership Secretary provides statistical information as required and produces a monthly report for the Chapter Board.
Hours will vary and are flexible, with more hours required during election years than non-election years.
Social Media Coordinator
The Social Media Coordinator is responsible for maintaining the DAVI Facebook page, the DAVI web page, and other DAVI media sites as they become operational.
To do so, the Coordinator amplifies vetted content from the Democrats Abroad weekly content kit, other Democrats Abroad sites, and any other localized matters of interest, in consultation with the Chair and according to the guidelines specified by Democrats Abroad.
The Social Media Coordinator acts as the Chapter Social Media Liaison, interfacing with the DA Facebook Managers Group, and other Democrats Abroad media groups.
The Coordinator produces a monthly report for the Chapter Board.
Hours will vary and are flexible, with more hours required during election years than non-election years.
Volunteer Coordinator
The Volunteer Coordinator recruits, trains, and manages volunteers for Democrats Abroad, in coordination with the Chair.
The Coordinator endeavors to offer a range of opportunities appropriate to the skills, physical needs, and interests of all members. Training is available.
The Coordinator acts as the Chapter Volunteer Liaison, interfacing with DACA and DA volunteer and GOTV (Get Out the Vote) personnel as required.
The Coordinator produces a monthly report to the Board.
Hours will vary and are flexible, with more hours required during election years than non-election years.
Chapter Member-at-Large
Chapter Members-at-Large represent the broader membership and bring to the Organization special gifts and talents which complement those of the other elected officials on the Board.
This role varies in hours, depending on the activities undertaken by these Board Members.