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2023 Annual General Meeting

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            Notice of Annual General Meeting  

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WHAT?

ANNUAL GENERAL MEETING 2023
PURPOSE?

To inform you about the year’s activities and the accomplishments of your chapter & to elect Board Members for a two-year term. At a later date, you will receive further information.

WHEN?

SUNDAY
05 March 2023
1:30 – 3:00 pm PST

WHERE?

Via ZOOM

Our Zoom application has a total capacity of 100 participants, so space online is limited.  After RSVPing, you will receive a link to the meeting.

RSVP HERE

Address all other enquiries to Secretary, Democrat Abroad Victoria & the Islands:  [email protected]

WHO?

All Members of Democrats Abroad Victoria and the Islands Chapter
GUEST SPEAKER

KATIE SOLON

Katie is the GOTV Coordinator for the Americas Region and one of the most experienced and knowledgeable members of DA: a former Country Chair and Chair, DA International.  We are honored to have her as our guest speaker.

See her extensive bio HERE

 

DAVI Chapter Officer Position Descriptions 2023

Chapter Chair

The Chapter Chair shall call and preside at all General Meetings, Special Meetings, Executive Committee Meetings and all meetings of the Chapter Board. The Chair shall determine the Agenda of all such meetings.

The Chapter Chair shall have Membership responsibility for the day-to-day activities of the

Chapter and for execution of all activities approved and undertaken by the Chapter Board.

The Chapter Chair may appoint such ad hoc committees and individuals as necessary for the execution of the activities of the Chapter.

The Chapter Chair shall be a voting member of the DACA board as Chapter Representative and is responsible for enacting policies as determined by DACA. As such will be required to attend DACA meetings as required, generally monthly. 

This role takes approximately 10-20 hours per week in an election year, and 8-10 hours in a non- election year.

Chapter Vice Chair

In the absence of the Chapter Chair, the Chapter Vice Chair shall determine the Agenda, call and preside at meetings of Chapter members, the Chapter Executive Committee and the Board.

The Chapter Vice Chair shall have such other duties as chairing one or more committees, depending on their experience and preferences.

The Chapter Vice Chair shall work with the Chapter Chair to ensure all responsibilities approved by and on behalf of the Organization are supervised and executed appropriately.

The Chapter Vice Chair shall be a member who is of the opposite sex to the Chapter Chair, as  per the bylaws of Democrats Abroad and the rules of the Democratic National Committee (DNC).

NOTE: If the decision is to have two Chapter Co-Chairs, foregoing a Chapter Vice Chair, the above paragraph is still applicable.

This role takes approximately 7-10 hours a week

Chapter Secretary-Treasurer

The Chapter Secretary-Treasurer shall distribute required meeting notices, attend and produce minutes for all Chapter Board meetings.

The Chapter Secretary-Treasurer shall produce and maintain all files and administrative records of the Chapter. All such records shall be open for inspection by members.

Minutes of all meetings shall be sent to the Board once approved by the Chapter Chair and/or Vice Chair.

The Chapter Secretary-Treasurer shall schedule all Board meetings. In the case of absence of the Chapter Secretary-Treasurer, the Chapter Chair or Vice-Chair shall designate to another Officer the responsibility to attend and produce the minutes.

The Chapter Secretary-Treasurer shall manage the finances of the chapter in coordination with the Chair and the DACA Treasurer. 

The Chapter Secretary-Treasurer shall produce a monthly written report for the Chapter Board and make and maintain such financial reports as may be required by DACA. All such records shall be open for inspection by members.

The Chapter Secretary-Treasurer shall prepare and present to the AGM of the chapter a Statement of Income and Expenses.

This role takes approximately 6-8 hours a week.

Chapter Membership Secretary

The Chapter Membership Secretary shall maintain the Chapter membership database by responding in a timely manner to member requests for changes, welcoming new members, and by using best practices to ensure data integrity, confidentiality, and accuracy.

The Chapter Membership Secretary shall have administration privileges to update the Nationbuilder database and send out email blasts. S/he shall monitor the DAVI gmail account and participate in the annual DACA membership verification process.

The Chapter Membership Secretary provides statistical information as required and produces a monthly report for the Chapter Board.

This role takes approximately 5-12 hours a week during election years, and 5-6 hours weekly during non-election years. 

Social Media Coordinator

The Social Media Coordinator shall be responsible for maintaining the DAVI Facebook page, the DAVI web page, and other DAVI media sites as they become operational.

To do so, the Coordinator shall amplify vetted content from the Democrats Abroad weekly content kit and other Democrats Abroad sites in consultation with the Chair and according to the guidelines specified by Democrats Abroad.

The Coordinator acts as the Chapter Social Media Liaison, interfacing with the DA Facebook Managers Group, and other Democrats Abroad media groups.

They shall produce a written report for the Chapter Board on a monthly basis.

This role requires an estimated 3-7 hours per week, depending on whether an election is imminent.

Volunteer Coordinator

The Volunteer Coordinator shall recruit, train and manage volunteers for Democrats Abroad, in coordination with the Chair.

The Coordinator shall endeavor to offer a range of opportunities appropriate to the skills, physical needs and interests of all members.

The Coordinator acts as the Chapter Volunteer Liaison, interfacing with DACA and DA volunteer and GOTV personnel as required.

They shall produce a monthly report to the Board.
This role requires an estimated 3-20 hours per week, depending on whether an election is imminent.

Chapter Member-at-Large

Chapter Members-at-Large represent the broader membership and bring to the Organization special gifts and talents which complement those of the other elected officials on the Board.

This role varies in hours, depending on the activities undertaken by these Board Members


Minutes of the CA Victoria Chapter's March 2022 Annual General Meeting

MINUTES of the ANNUAL GENERAL MEETING 2022

March 27, 2022
Virtual Meeting
1:00 – 2:00pm PST

Present: Giles Hogya (Chair)
Jude Fox, Jon Scheer, Jim Ham, Steven Saunders, Lynne Severance, Pat Kostek, Susan Watt, Heidi Burch, Steve Nardi, Jennifer Takahashi, David Judwin, Penny Judwin, Jeffrey Patterson, Mary Louise Meadow, Kevin Brown, Nuala Power, Stefan Stasik, Glenn Mehalek, “Jay Spark” (per zoom ID), Leslie Hogya. (21 attendees)

 

1. Meeting called to order

1.1 The meeting was called to order by the Chair at 1:08 PST

 

2. Approval of the agenda

2.1 The agenda was revised to exclude Item #14, a volunteer report from Jennie Preuss, who was not in attendance. The revised agenda was approved unanimously by acclamation.

 

3. Approval of the 2021 AGM Minutes

3.1 There were no amendments, or corrections to the 2021 AGM minutes. Susan Watt made a motion to approve the March 21, 2021 AGM Minutes.  The motion was seconded by Pat Kostek and passed with unanimous consent.

 

4. Business arising from the 2021 AGM Minutes

4.1 None

 

5. Chair’s welcoming remarks: Giles Hogya

5.1. Giles warmly welcomed all present with introductory remarks and introduced the first guest presenter, Steve Nardi.

 

6. Guest presenter: Steven Nardi, Global Vice Chair Democrats Abroad, Americas Region, and Former Chair of Democrats Abroad Canada (two terms).

6.1. Steve explained that DA Global has 50 active country committees assigned to one of three geographical divisions: Asia-Pacific (AP), Europe-Middle East-Africa (EMEA), and the Americas. Canada is the second largest country committee globally.

6.2. The Americas Region comprises 13 active countries including Canada, México, Central and South America, Greenland, and Antarctica. The Caribbean countries are attempting to form a collective transnational committee which could serve as a role model for other countries.

6.3. The goal is to deliver as many ballots as possible by (1) supporting country committees and chapters in their Get Out The Vote (GOTV) campaigns, (2) promoting the use of the Federal Post Card Application (FPCA) in requesting a ballot, and (3) improving affordable international mailing options.

6.4. Steve stressed the importance of voting down ballot when possible. Important initiatives and decisions are being made at local levels such as school board, municipal, county, and state levels.

6.5. The Victoria Chapter under the leadership of Giles, Jude and others has been a shining example of how chapter activities engage locally while supporting national initiatives.

6.6. Steve acknowledged that the growth in DA membership is due largely to the efforts of volunteers and thanked all volunteers for their work in ensuring that democracy continues in the USA.

 

7. Guest Presenter: Heidi Burch, DA Global Coordinator for Vote from Abroad (VFA), and Former Chair of DA Victoria and the Islands.

7.1. Heidi emphasized that the role of all volunteer efforts is to “get ballots in boxes”. VFA’s simple message to US citizens is to go to votefromabroad.org, register to vote, and request their ballot.

7.2. Over 500,000 US citizens in Canada did not vote in 2020. VFA’s mission is to find those Americans in Canada, educate them, register them, and help them to mail their completed ballots on time. 

7.3. VFA raises awareness through physical and digital visibility, and through formal and informal outreach.

7.4. Heidi described the importance of completing the FPCA when requesting a ballot, and the steps involved in completing it.

 

8. Chair’s Report: Giles Hogya

8.1. This past year DAVI implemented a strategic plan with three main goals and 23 plans of actions for promoting voting from abroad. DAVI embarked on three major signage campaigns with the premise that signage raises visibility, is cost effective, and augments the online and digital advertising done by Global:

8.1.1. “Double Your Donation” Billboard campaign – (The billboard design was shared.) DAVI raised over $5,000 to pay for four billboards that will be placed strategically across the islands.  The billboards will go up before the 2022 midterm election. This very ambitious goal was achieved with generous donations from board members and contributions from others.  Giles thanked the board members, volunteers, and contributors for their help in achieving this goal.

8.1.2. Bumper stickers – (The bumper sticker design was shared.) 100 bumper stickers were designed and printed.  They are currently being widely distributed across the Islands.

8.1.3. Car magnets – (The design of the car magnets was shared.) DAVİ had enough funds to design and produce 10 car magnets to publicly raise voter awareness.  Most have been distributed to volunteers.  Two magnets are still available and will hopefully be distributed to volunteers up island.

8.2. DAVI’s other ongoing activities include a robust social media presence, phone banking, and the distribution of business cards promoting the VFA website, an easy and quick response to inquiries about voting.

8.3. DAVI is an active chapter and an incubator for leaders. Giles thanked members, volunteers, and contributors for their efforts in accomplishing this year’s goals.
In later comments Giles mentioned that one of the goals in the strategic plan was to fill all board member positions.  This has been accomplished with strong additions to our Members-at-large positions, and three new members undertaking officer positions. 

9. Vice-Chair Report:  Jude Fox

9.1. Jude submitted a Vice Chair’s Report (attached).

9.2. In her role as Vice-Chair Jude has attended national meetings of chapter leaders along side Giles. She supports the DAVI officers, and she responds to many member queries throughout the year. 

9.3. Her primary focus is plotting with other board members on how to get more voter turnout for the 2022 midterm elections. The billboard campaign was a key strategy for increasing DA visibility and raising awareness to increase voter turnout.

9.4. Jude gave a detailed description of the steps involved in launching the campaign, and the challenges that became potential barriers to achieving success. Thankfully many people stepped up to help overcome these challenges, and the billboards are on target to go up in August 2022, before the midterm elections.

9.5. She thanked the amazing and generous DAVI board, contributors, volunteers, and Giles for their help in meeting those challenges to accomplish a successful outcome.

 

10. Treasurer’s Report: Jon Scheer

10.1. Jon submitted the Treasurer’s Report for the year ended December 31, 2021 (attached).

10.2. DAVI started the year with $525.88. Revenues included $395 in program registrations related to the 2021 tax seminar, and $4,882 in donations related to billboard and signage campaign.  Expenses totaled $335, and included the zoom subscription, stripe fees, and bank charges.  The ending cash balance was $5,467.78.  There is enough to pay for the billboards.

10.3. Jon moved that the Treasurer’s Report be approved. The motion was seconded by Jim and approved by acclamation.

 

11. Membership Secretary’s Report:  Steven Saunders

11.1. Steven Saunders submitted a Membership Secretary Report (attached).

11.2. Steven become Membership Secretary in October 2021. The annual membership verification process began in November 2021 with the objective of reviewing the database and removing members with whom there has been no contact for four years. This year’s membership verification process is now complete.

11.3. As of January 31, 2022, DAVI has 1612 members who are 100% verified.

11.4. As of March 27, 2022, our membership is 97.5% verified, since an additional 41 members will need to be verified in the following annual membership verification period.

 

12. Social Media Secretary:  Melanie Wade (not in attendance)   

12.1. No report

 

13. Volunteer Coordinator Report: Jude Fox

13.1. Jude submitted a Volunteer Coordinator Report (attached)

13.2. There are many ways that volunteers can help to register voters, including bumper stickers, car magnets, writing letters, and setting up voter registration tables.

13.3. She emphasized the importance of networking within our individual social networks.

13.4. Phone banking is one of the most effective ways of connecting with like minded Democrats and encouraging them to get their ballots in.

 

14. Questions from the floor

14.1. Giles asked Heidi Burch about training opportunities for volunteers. Heidi discussed both phone bank training and voter registration training opportunities.  The DA web site offers continuous training opportunities for phone banking via live zoom sessions, taped training, and practice call sessions.  Voter assistance training is offered on the website as well. The local chapters are also encouraged to hold their own training.

14.2. Susan Watt asked Heidi and Steve Nardi what the benefit is of registering through the VFA website via the FPCA application, rather than through local election boards. The benefit is that it establishes your status as an “overseas” voter with federal protections that an “absentee” voter does not have.  This status guarantees the right to receive the ballot earlier, a backup ballot if needed, and extra time to submit the ballot by fax or email.

14.3. Susan Watt asked about the impact of filing an FPCA on down-ballot voting. If a voter indicates on the FPCA that their return to the USA is uncertain, some states will allow down-ballot voting.  However, indicating “uncertain return” may trigger state tax ramifications, depending upon the state.   

14.4. Nuala Power asked Heidi for the link to phone bank training on the Democrats Abroad website. Heidi provided the link and Jude offered to assist with any questions about phone banking.

14.5. Giles asked Steve Nardi for examples of elections that were determined by Democrats Abroad voters. Numerically DA voters have affected selected elections in New York, New Hampshire, Nevada, Minnesota, Georgia, and Arizona. 

14.6. Steve Nardi offered two tips for our chapter:

14.6.1. Consider creating a Google business listing. It is free, increases chapter visibility, and offers analytics on number of visits, etc., and

14.6.2. Consider creating a QR code with a unique URL that features VFA.org. It can be used for publicity at street festivals or other public events.

14.7. Giles thanked both speakers for their presentations and for their past and continuing work in DA. He also thanked all those present for their contributions to getting out the vote.

 

15. New Business

15.1. None

 

16. Old Business

16.1. None

 

17. Adjournment

17.1. Adjournment was moved by Susan, seconded by Jim, and passed by unanimous consent. The meeting adjourned at 2:33pm PST

 

 

Respectfully submitted by,

 

Lynne Severance

Acting Recording Secretary

 

 

 

 


Critical Voter Outreach Effort

Democrats Abroad Victoria Launches Critical Voter Outreach Effort! 

Time is wasting & there isn’t a moment to lose! Democracy itself is on the line in the United States. This November’s midterm election is critical and determines which party controls the U.S House and Senate. Because of the urgent need to elect US leaders who will uphold democratic values, Americans living locally have generously funded a 4-week billboard campaign up and down the Island, starting August 15. The billboard campaign targets the estimated 25,000 eligible US voters living and working on Vancouver and the Gulf Islands. The purpose of the billboards is to urge all U.S and Dual citizens to vote in the midterm elections back in the States. A digital billboard is planned for the Pat Bay Highway.  Another digital board is on the highway in Duncan and a third large poster board will go up in Nanaimo. Voters are asked to request their absentee ballot using the website votefromabroad.org. The user-friendly website allows U.S citizens to register, re-register or request their absentee ballots in minutes.  It’s never been more important—and it couldn’t be easier—for U.S citizens living abroad to vote!

 


Candidate Statements for 2021 DAVI Elections

Democrats Abroad Vancouver Island & Gulf Islands 

There are currently no candidates for the positions of Membership Secretary and Volunteer Coordinator. Nominations and/or appointments for these positions will take place on the floor of the online Annual General Meeting, March 20th, 1-3 pm. Please contact the Nominations and Elections Committee if you are interested. 

Candidates were asked to make a short statement of interest, which follow here.

Read more

Officer Position Descriptions 2021 DAVI Elections

Chapter Officers
Approved by the Victoria Board Dec 2020

ALL BOARD MEMBERS MUST BE: American citizens, Age nineteen and over, Members of Democrats Abroad Canada- Victoria

Chapter Chair

The Chapter Chair shall call and preside at all General Meetings, Special Meetings, Executive Committee Meetings and all meetings of the Chapter Board. The Chair shall determine the Agenda of all such meetings.

The Chapter Chair shall have Membership responsibility for the day-to-day activities of the Chapter and for execution of all activities approved and undertaken by the Chapter Board.

The Chapter Chair may appoint such ad hoc committees and individuals as necessary for the execution of the activities of the Chapter.

The Chapter Chair shall be a voting member of the DACA board as Chapter Representative and is responsible for enacting policies as determined by DACA.

This role takes approximately 10-20 hours per week in an election year, and 8-10 hours in a non-election year.

Chapter Vice Chair

In the absence of the Chapter Chair, the Chapter Vice Chair shall determine the Agenda, call and preside at meetings of Chapter members, the Chapter Executive Committee and the Board.

The Chapter Vice Chair shall have such other duties as chairing one or more committees, depending on their experience and preferences.

The Chapter Vice Chair shall work with the Chapter Chair to ensure all responsibilities approved by and on behalf of the Organization are supervised and executed appropriately.

The Chapter Vice Chair shall be a member who is of the opposite sex to the Chapter Chair, as per the bylaws of Democrats Abroad and the rules of the Democratic National Committee (DNC).

NOTE: If the decision is to have two Chapter Co-Chairs, foregoing a Chapter Vice Chair, the above paragraph is still applicable.

This role takes approximately 7-10 hours a week


Chapter Secretary

The Chapter Secretary shall distribute required meeting notices, attend and produce minutes for all Chapter Board meetings. The Chapter Secretary shall produce and maintain all files and administrative records of the Chapter. All such records shall be open for inspection by members.

Minutes of all meetings shall be sent to the Board once approved by the Chapter Chair and/or Vice Chair.

The Chapter Secretary shall schedule all Board meetings. In the case of absence of the Chapter Secretary, the Chapter Chair or Vice Chair shall designate to another Officer the responsibility to attend and produce the minutes.

This role takes approximately 5-7 hours a week.

Chapter Membership Secretary

The Chapter Membership Secretary shall maintain the Chapter membership database by responding in a timely manner to member requests for changes, welcoming new members, and by using best practices to ensure data integrity, confidentiality, and accuracy.

The Chapter Membership Secretary shall have administration privileges to update the Nationbuilder database and send out email blasts. S/he shall monitor the DAVI gmail account, and participate in the annual DACA membership verification process.

The Chapter Membership Secretary provides statistical information as required, and produces a monthly report for the Chapter Board.

This role takes approximately 5-12 hours a week during election years, and 5-6 hours weekly during non-election years

Chapter Treasurer

 The Chapter Treasurer shall manage the finances of the chapter in coordination with the Chair. 

The Chapter Treasurer shall produce a monthly written report for the Chapter Board and to Chapter members, and make and maintain such financial reports as may be required by DACA. All such records shall be open for inspection by members.

The Chapter Treasurer shall prepare and present to the AGM of the chapter a Statement of Income and Expenses.

This role takes approximately 2 hours a month, plus involvement in the DAVI annual tax seminar and the Global Primary.

 Social Media Coordinator

The Social Media Coordinator shall be responsible for maintaining the DAVI Facebook page, the DAVI web page, and other DAVI media sites as they become operational.

To do so, the Coordinator shall amplify vetted content from the Democrats Abroad weekly content kit and other Democrats Abroad sites in consultation with the Chair and according to the guidelines specified by Democrats Abroad.

The Coordinator acts as the Chapter Social Media Liaison, interfacing with the DA Facebook Managers Group, and other Democrats Abroad media groups. They shall produce a written report for the Chapter Board on a monthly basis.

This role requires an estimated 3-7 hours per week, depending on whether an election is imminent.

 Volunteer Coordinator

 The Volunteer Coordinator shall recruit, train and manage volunteers for Democrats Abroad, in coordination with the Chair.

The Coordinator shall endeavour to offer a range of opportunities appropriate to the skills, physical needs and interests of all members. The Coordinator acts as the Chapter Volunteer Liaison, interfacing with DACA and DA volunteer and GOTV personnel as required. They shall produce a monthly report to the Board.

 This role requires an estimated 3-20 hours per week, depending on whether an election is imminent.

Chapter Member-at-Large

Chapter Members-at-Large represent the broader membership, and bring to the Organization special gifts and talents which complement those of the other elected officials on the Board.

This role varies in hours, depending on the activities undertaken by these Board Members


Democrats Abroad Global Presidential Primary -- Ballots are Available NOW!

Ballots are available now for the Democrats Abroad Global Presidential Primary(GPP)! Democrats Abroad will send  delegates to the Democratic National Convention in July to vote for the Democratic presidential nominee. As with your state’s primary, the GPP will determine how the Democrats Abroad delegates will vote at the Convention.

Voting in the DA Primary can give your vote more weight, up to 4 times the impact, as there are far fewer DA members than state voters. While tens of thousands of people will participate in the GPP this year, millions will vote in their home state. That means a vote in the GPP may be more powerful than a vote in your state’s presidential primary.

On Feb 18th, Democrats Abroad sent out an email with a link to your GPP ballot, including instructions for sending it back in, either by email, fax, or postal mail. If you don’t see it, please check your Spam folder. Or go to www.democratsabroad.org/primary and follow the instructions to download and submit a ballot.

Here's how to send in your DA Primary ballot:

  1.  If returning by Email: send to: [email protected]
    Your ballot must be received by midnight, Pacific Time, on March 10th, 2020

  2.  If returning by Fax, send to: +1 202 217-4277
    Your ballot must be received by March 10th, 2020

  3.  If returning by Mail, use this link to find the postal mail address for your country committee
    Your ballot must be received by March 11th, 2020.

All DA members may participate in Democrats Abroad’s Global Presidential Primary and also in your state’s primary election. BUT there’s one major rule: you can only vote in one Presidential Primary, either Democrats Abroad’s Global Presidential Primary or your home state’s presidential primary.

  1. If you choose to vote in DA’s primary (for the Democratic presidential nominee), then you can still vote in your state’s primary--but you can’t vote for the presidential nominee again! Instead, you may vote only for the remaining offices on your state’s primary ballot (such as, US Senate, US House and any state and local offices on your ballot).

  2. If you decide not to vote in DA’s primary, then you may still vote in your state’s primary election and vote for your choice for the presidential nominee at that time.

    *But please note: If you’re interested in running for a Democrats Abroad delegate position to the Democratic National Convention in July, you don’t have to vote in the GPP, but you must attest that you did not vote in any other state primary for the Democratic nominee for President.


United States Pop-Up Consulate in Victoria on November 14, 2019

The U.S. Consulate General Vancouver will host a traveling “Pop-Up Consulate” for American Citizens Services at the Central Branch of the Greater Victoria Public Library on Thursday November 14th from 9 am to 12 pm.

Consulate staff at the venue will accept passport and Consular Report of Birth Abroad applications and provide notarial services. Please note that all services require an appointment and a fee.

**Email [email protected] by Wednesday November 13th, for appointments and questions.

DATE: Thursday, November 14, 2019

TIME: 9 am - 12 pm

LOCATION: Victoria Library, Central Branch: 735 Broughton St [MAP]

PARKING: Available in Broughton St Parkade (under Library)

To receive updates for future Pop-up Consulates and other Consulate information, be sure to follow the US Consulate's Facebook page at www.facebook.com/USConsulateVancouver


Women’s March Canada - Victoria 2019

Please join the Democrats Abroad Victoria and the Islands Chapter as we march in support of women! Let's help pass the ERA, raise consciousness to stop violence against women, and vote in one of the most important elections of our lifetimes!

DATE:  Saturday, January 19th

TIME:  11:00am to 12:30pm

PLACE:  BC Legislature, 501 Belleville St [MAP]

*Meet at the statute on the corner of Belleville and Government Sts--you'll see us holding DA and VoteFromAbroad signs.

For more information about Women's March Canada - Victoria Chapter, please see their website at: www.womensmarchcanada.com/victoria

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CANCELLED! U.S. Pop-Up Consulate in Victoria on January 17, 2019 has been cancelled

Due to the longest U.S. Government shutdown in history, the U.S. Consulate in Vancouver has cancelled the "Pop-Up" Consulate scheduled for January 17, 2019 in Victoria, BC. 

If you had, or need, an appointment with the U.S. Consulate in Vancouver, please contact the American Citizens Services Unit after funding has resumed for more information. The email address is: [email protected] or the phone number 1-604-685-4311 ext. 340. Or visit their website at https://ca.usembassy.gov