Candidate Statements for 2021 DAVI Elections

Democrats Abroad Vancouver Island & Gulf Islands 

There are currently no candidates for the positions of Membership Secretary and Volunteer Coordinator. Nominations and/or appointments for these positions will take place on the floor of the online Annual General Meeting, March 20th, 1-3 pm. Please contact the Nominations and Elections Committee if you are interested. 

Candidates were asked to make a short statement of interest, which follow here.

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Call for Nominations Victoria 2021 Elections

What a wonderful Inauguration Week we just witnessed!  As we are celebrating and gearing up to strengthen our control of Congress in the 2022 election, we are also sobered by the disturbing events in the Capitol Building in early January. We are ever reminded that democracy is fragile and our work to protect and strengthen it is more important than ever, and we invite you to share in shaping the future of America. 

An important next step for the Victoria Chapter is to elect our Board for the 2021-2023 term. 

As the Nominations and Elections Committee, we invite you to learn about our Board positions and to consider a nomination. 

Eligibility: American citizens, Age nineteen and over, Members of Democrats Abroad Canada- Victoria

Terms are approximately 2 years.

Here are some actions you can take:

  • Answer this Call for Nominations!

Look for other important updates: Candidate Statements published and sent out mid-February and Ballots go out in early March.

Email the Nominating and Elections Committee with any questions!

Democracy needs our time, talents, and votes! 

Thank you!

The Nominations and Election Committee

Democrats Abroad Canada, Victoria

***Weekday error in this posting adjusted 2021-02-06**

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Officer Position Descriptions 2021 DAVI Elections

Chapter Officers
Approved by the Victoria Board Dec 2020

ALL BOARD MEMBERS MUST BE: American citizens, Age nineteen and over, Members of Democrats Abroad Canada- Victoria

Chapter Chair

The Chapter Chair shall call and preside at all General Meetings, Special Meetings, Executive Committee Meetings and all meetings of the Chapter Board. The Chair shall determine the Agenda of all such meetings.

The Chapter Chair shall have Membership responsibility for the day-to-day activities of the Chapter and for execution of all activities approved and undertaken by the Chapter Board.

The Chapter Chair may appoint such ad hoc committees and individuals as necessary for the execution of the activities of the Chapter.

The Chapter Chair shall be a voting member of the DACA board as Chapter Representative and is responsible for enacting policies as determined by DACA.

This role takes approximately 10-20 hours per week in an election year, and 8-10 hours in a non-election year.

Chapter Vice Chair

In the absence of the Chapter Chair, the Chapter Vice Chair shall determine the Agenda, call and preside at meetings of Chapter members, the Chapter Executive Committee and the Board.

The Chapter Vice Chair shall have such other duties as chairing one or more committees, depending on their experience and preferences.

The Chapter Vice Chair shall work with the Chapter Chair to ensure all responsibilities approved by and on behalf of the Organization are supervised and executed appropriately.

The Chapter Vice Chair shall be a member who is of the opposite sex to the Chapter Chair, as per the bylaws of Democrats Abroad and the rules of the Democratic National Committee (DNC).

NOTE: If the decision is to have two Chapter Co-Chairs, foregoing a Chapter Vice Chair, the above paragraph is still applicable.

This role takes approximately 7-10 hours a week

Chapter Secretary

The Chapter Secretary shall distribute required meeting notices, attend and produce minutes for all Chapter Board meetings. The Chapter Secretary shall produce and maintain all files and administrative records of the Chapter. All such records shall be open for inspection by members.

Minutes of all meetings shall be sent to the Board once approved by the Chapter Chair and/or Vice Chair.

The Chapter Secretary shall schedule all Board meetings. In the case of absence of the Chapter Secretary, the Chapter Chair or Vice Chair shall designate to another Officer the responsibility to attend and produce the minutes.

This role takes approximately 5-7 hours a week.

Chapter Membership Secretary

The Chapter Membership Secretary shall maintain the Chapter membership database by responding in a timely manner to member requests for changes, welcoming new members, and by using best practices to ensure data integrity, confidentiality, and accuracy.

The Chapter Membership Secretary shall have administration privileges to update the Nationbuilder database and send out email blasts. S/he shall monitor the DAVI gmail account, and participate in the annual DACA membership verification process.

The Chapter Membership Secretary provides statistical information as required, and produces a monthly report for the Chapter Board.

This role takes approximately 5-12 hours a week during election years, and 5-6 hours weekly during non-election years

Chapter Treasurer

 The Chapter Treasurer shall manage the finances of the chapter in coordination with the Chair. 

The Chapter Treasurer shall produce a monthly written report for the Chapter Board and to Chapter members, and make and maintain such financial reports as may be required by DACA. All such records shall be open for inspection by members.

The Chapter Treasurer shall prepare and present to the AGM of the chapter a Statement of Income and Expenses.

This role takes approximately 2 hours a month, plus involvement in the DAVI annual tax seminar and the Global Primary.

 Social Media Coordinator

The Social Media Coordinator shall be responsible for maintaining the DAVI Facebook page, the DAVI web page, and other DAVI media sites as they become operational.

To do so, the Coordinator shall amplify vetted content from the Democrats Abroad weekly content kit and other Democrats Abroad sites in consultation with the Chair and according to the guidelines specified by Democrats Abroad.

The Coordinator acts as the Chapter Social Media Liaison, interfacing with the DA Facebook Managers Group, and other Democrats Abroad media groups. They shall produce a written report for the Chapter Board on a monthly basis.

This role requires an estimated 3-7 hours per week, depending on whether an election is imminent.

 Volunteer Coordinator

 The Volunteer Coordinator shall recruit, train and manage volunteers for Democrats Abroad, in coordination with the Chair.

The Coordinator shall endeavour to offer a range of opportunities appropriate to the skills, physical needs and interests of all members. The Coordinator acts as the Chapter Volunteer Liaison, interfacing with DACA and DA volunteer and GOTV personnel as required. They shall produce a monthly report to the Board.

 This role requires an estimated 3-20 hours per week, depending on whether an election is imminent.

Chapter Member-at-Large

Chapter Members-at-Large represent the broader membership, and bring to the Organization special gifts and talents which complement those of the other elected officials on the Board.

This role varies in hours, depending on the activities undertaken by these Board Members

2020 DAVI AGM - Minutes

The minutes from the 2020 DAVI AGM, held on March 31, 2020 (online only) are posted below. Thanks to all who attended!

March 31, 2020

1. Call Meeting to Order: 1505 [3:05pm]

Present: Heidi Burch - Chair
James Ham - Vice-Chair
Jon Scheer - Treasurer
Jena Magnus - Secretary
Penelope Hocking - Member-at-large
Patricia Kostek - Member-at-large
Jonathan Holiff
Kevin Brown
Mat Small
Orion Carrier
Whitney Laughlin

The Chair welcomed the attendees & thanked everyone for the attendance.
Chair provided a walk through on the use of the webex program.

2. Approval of the AGM Agenda: Jena moved to approve agenda, seconded by Pat Kostek.

3. Report from the chapter chair on 2019 activities:

  • DAVI hosted 8 well attended primary debate watch nights.

  • DAVI hosted a July 4th celebration on July 4.

  • The US Thanksgiving Pot Luck was very successful & enjoyed by all.

  • The chapter again hosted the US tax seminar. Well attended & successful fund raising event.

  • The Chair hosted a phone banking tutorial attended by 3.

  • The DAVI chapter sponsored & presented a Global Presidential Primary Polling station Mar. 7 at the Knox Presbyterian Church.

    • DAVI had 125 ballots cast: 62 for Sanders, 57 for Biden, 2 for Warren & 5 spoiled ballots.

    • Final overall DA results: 57.9% Sanders, 22% Biden.

    • 13 elected DA Delegates: 9 for Sanders, 4 for Biden.

  • The DA convention & delegate selection will be online this year in May due to the pandemic.

  • University of Victoria outreach: We’ve been approached by a UVic student group who want to do GOTV for the Nov General Election. They originally got together to support Bernie Sanders’s candidacy, but now wish to become a DA Club and do GOTV for the Nov election. Heidi is working with the organizer, Calvin Simpson, to take the necessary steps.

    • DAVI can only host events & GOTV activities on campus if a club is certified by UVIC. To be certified the club requires 10 members.

    • Covid 19 has curtailed any campus activities until further notice.

  • Main GOTV activity will be phonebanking our membership & other key races.

    • New people need training.

    • Current volunteers will need updates regarding changes to the CallHub system

    • We encourage all overseas voters to use to register to vote and request their ballots

    • Chair encourages all DA members to go to for sign up instructions and phonebanking training

    • We will do a big push in Sept & Oct, and hope to do more, depending on funding. Also DA is setting up phonebanking campaigns in April as everyone is home due to coronavirus.

  • Fundraising: all DAVI funds go only to GOTV activities, chapter events & community outreach.

  • Social media outreach: additional assistance with the Chapter’s social media accounts needed especially during this pandemic response. Chair requested members volunteer or help recruit new volunteers for DAVI’s social media.

  • Chair called for questions from the floor.

    • How will we obtain training for April phonebanking?

      • The DA website has online training modules & videos at: The training is available 24/7.

      • Heidi will arrange another live training session when able.

4. Approval of minutes from previous AGM [March 17, 2019]

  • Chair asked for questions or corrections for the minutes of our last AGM.

    • None received, but J. Holiff sent a chat message requesting a copy of the 2019 AGM Minutes be sent to him after the meeting.

    • Chair moved to adopt minutes, Vice Chair seconded. Motion passed.

5. Approval of treasurer report:

  • Account balance: Mar. 1, 2019. $ 706.59

  • Account balance: Feb. 29, 2020. $ 1,791.27

  • Expenditures: $ 663.25

  • Deposits: $ 1,747.93

  • Two tax seminars within 12 months boosted the final balance.

  • GOTV activities will be the major expenditure expected in 2020.

6. Membership Report:

  • Chair presented report for the membership secretary.

  • Membership is up from Feb. 2019 despite losing members in the verification process.

  • Over 135 new members joined DAVI in Feb. & Mar. 2020.

    • People joined to vote in the GPP

  • There is a Nanaimo DAVI sub-group of 5 formed in June 2019.

    • Focus on GOTV.

    • The group met in person until the pandemic response. Now keeping in touch via email.

    • Nation Builder able to create lists, groups & tasks which can help tailor our activities to specific areas of interest & location. Work is ongoing to utilize the tools available.

7. AGM adjourned: Orion moved to adjourn, Jonathan seconded. Meeting adjourned 1550 [3:50pm]

2020 DAVI Notice of AGM - March 31, 2020

To All DAVI Members:

After you RSVP, we will send an email with the link and instructions!

The Victoria and the Islands Chapter of Democrats Abroad (DAVI) will be holding its 2020 Annual General Meeting:

DATE: March 31, 2020

TIME: 3:00 PM

PLACE: THIS IS AN ONLINE MEETING VIA WEBEX ONLY! Please RSVP (below) and we'll send an email with the link and instructions

RSVP: Online at: or Email us at: [email protected]

Let’s Get Out the Vote for a Democratic President, win back the US Senate, increase the majority in the US House AND increase Democratic Governors and State Legislatures all over the US!

Democrats Abroad Global Presidential Primary -- Ballots are Available NOW!

Ballots are available now for the Democrats Abroad Global Presidential Primary(GPP)! Democrats Abroad will send  delegates to the Democratic National Convention in July to vote for the Democratic presidential nominee. As with your state’s primary, the GPP will determine how the Democrats Abroad delegates will vote at the Convention.

Voting in the DA Primary can give your vote more weight, up to 4 times the impact, as there are far fewer DA members than state voters. While tens of thousands of people will participate in the GPP this year, millions will vote in their home state. That means a vote in the GPP may be more powerful than a vote in your state’s presidential primary.

On Feb 18th, Democrats Abroad sent out an email with a link to your GPP ballot, including instructions for sending it back in, either by email, fax, or postal mail. If you don’t see it, please check your Spam folder. Or go to and follow the instructions to download and submit a ballot.

Here's how to send in your DA Primary ballot:

  1.  If returning by Email: send to: [email protected]
    Your ballot must be received by midnight, Pacific Time, on March 10th, 2020

  2.  If returning by Fax, send to: +1 202 217-4277
    Your ballot must be received by March 10th, 2020

  3.  If returning by Mail, use this link to find the postal mail address for your country committee
    Your ballot must be received by March 11th, 2020.

All DA members may participate in Democrats Abroad’s Global Presidential Primary and also in your state’s primary election. BUT there’s one major rule: you can only vote in one Presidential Primary, either Democrats Abroad’s Global Presidential Primary or your home state’s presidential primary.

  1. If you choose to vote in DA’s primary (for the Democratic presidential nominee), then you can still vote in your state’s primary--but you can’t vote for the presidential nominee again! Instead, you may vote only for the remaining offices on your state’s primary ballot (such as, US Senate, US House and any state and local offices on your ballot).

  2. If you decide not to vote in DA’s primary, then you may still vote in your state’s primary election and vote for your choice for the presidential nominee at that time.

    *But please note: If you’re interested in running for a Democrats Abroad delegate position to the Democratic National Convention in July, you don’t have to vote in the GPP, but you must attest that you did not vote in any other state primary for the Democratic nominee for President.

United States Pop-Up Consulate in Victoria on November 14, 2019

The U.S. Consulate General Vancouver will host a traveling “Pop-Up Consulate” for American Citizens Services at the Central Branch of the Greater Victoria Public Library on Thursday November 14th from 9 am to 12 pm.

Consulate staff at the venue will accept passport and Consular Report of Birth Abroad applications and provide notarial services. Please note that all services require an appointment and a fee.

**Email [email protected] by Wednesday November 13th, for appointments and questions.

DATE: Thursday, November 14, 2019

TIME: 9 am - 12 pm

LOCATION: Victoria Library, Central Branch: 735 Broughton St [MAP]

PARKING: Available in Broughton St Parkade (under Library)

To receive updates for future Pop-up Consulates and other Consulate information, be sure to follow the US Consulate's Facebook page at

Women’s March Canada - Victoria 2019

Please join the Democrats Abroad Victoria and the Islands Chapter as we march in support of women! Let's help pass the ERA, raise consciousness to stop violence against women, and vote in one of the most important elections of our lifetimes!

DATE:  Saturday, January 19th

TIME:  11:00am to 12:30pm

PLACE:  BC Legislature, 501 Belleville St [MAP]

*Meet at the statute on the corner of Belleville and Government Sts--you'll see us holding DA and VoteFromAbroad signs.

For more information about Women's March Canada - Victoria Chapter, please see their website at:


CANCELLED! U.S. Pop-Up Consulate in Victoria on January 17, 2019 has been cancelled

Due to the longest U.S. Government shutdown in history, the U.S. Consulate in Vancouver has cancelled the "Pop-Up" Consulate scheduled for January 17, 2019 in Victoria, BC. 

If you had, or need, an appointment with the U.S. Consulate in Vancouver, please contact the American Citizens Services Unit after funding has resumed for more information. The email address is: [email protected] or the phone number 1-604-685-4311 ext. 340. Or visit their website at

US Pop-Up Consulates and Voter Registration Events in Victoria: February 23rd and March 29th

The US Consulate General in Vancouver will be returning to Victoria to host two "Pop-Up Consulates" for US citizens:

When: Friday, February 23rd
Where: Central Library, 735 Broughton St  MAP
Room: Study Room 2
Time: 10:00 am - 2:30 pm


When: Thursday, March 29th
Where: UVic Welcome Centre, 3800 Finnerty Road MAP
Room: University Centre B104
Time: 11:00 am - 3:00 pm

Consulate staff will be accepting passport applications, passport renewals, "Consular Report of Birth Abroad" applications and notary services. An appointment is required and there are fees for these services.

Appointments must be made by calling: American Citizenship Services 604-685-4311 ext. 340
If you have any questions about either Pop-Up Consulate, please email the US Consulate in Vancouver at: [email protected]

* * * * * * *

DA Victoria will be hosting Voter Registration events at the same time as the Pop-Up Consulates. We'll be helping US citizens register to vote and to request their ballots for the 2018 Midterm Elections. Every overseas voter may vote in the upcoming elections! But overseas voters need to send in the form to request a ballot every calendar year in which they wish to vote. Voter registration is always nonpartisan; we provide voter registration support to every US citizen who requests help.

If you'd like to volunteer to help with DA Victoria's voter registration events, please email us at: [email protected]

Know other US citizens living in the area? The Pop-Up Consulate and the voter registration help is available for all US citizens, so please pass this information on to any other US citizens you know.