2020 DAVI AGM - Minutes

The minutes from the 2020 DAVI AGM, held on March 31, 2020 (online only) are posted below. Thanks to all who attended!

March 31, 2020

1. Call Meeting to Order: 1505 [3:05pm]

Present: Heidi Burch - Chair
James Ham - Vice-Chair
Jon Scheer - Treasurer
Jena Magnus - Secretary
Penelope Hocking - Member-at-large
Patricia Kostek - Member-at-large
Jonathan Holiff
Kevin Brown
Mat Small
Orion Carrier
Whitney Laughlin

The Chair welcomed the attendees & thanked everyone for the attendance.
Chair provided a walk through on the use of the webex program.

2. Approval of the AGM Agenda: Jena moved to approve agenda, seconded by Pat Kostek.

3. Report from the chapter chair on 2019 activities:

  • DAVI hosted 8 well attended primary debate watch nights.

  • DAVI hosted a July 4th celebration on July 4.

  • The US Thanksgiving Pot Luck was very successful & enjoyed by all.

  • The chapter again hosted the US tax seminar. Well attended & successful fund raising event.

  • The Chair hosted a phone banking tutorial attended by 3.

  • The DAVI chapter sponsored & presented a Global Presidential Primary Polling station Mar. 7 at the Knox Presbyterian Church.

    • DAVI had 125 ballots cast: 62 for Sanders, 57 for Biden, 2 for Warren & 5 spoiled ballots.

    • Final overall DA results: 57.9% Sanders, 22% Biden.

    • 13 elected DA Delegates: 9 for Sanders, 4 for Biden.

  • The DA convention & delegate selection will be online this year in May due to the pandemic.

  • University of Victoria outreach: We’ve been approached by a UVic student group who want to do GOTV for the Nov General Election. They originally got together to support Bernie Sanders’s candidacy, but now wish to become a DA Club and do GOTV for the Nov election. Heidi is working with the organizer, Calvin Simpson, to take the necessary steps.

    • DAVI can only host events & GOTV activities on campus if a club is certified by UVIC. To be certified the club requires 10 members.

    • Covid 19 has curtailed any campus activities until further notice.

  • Main GOTV activity will be phonebanking our membership & other key races.

    • New people need training.

    • Current volunteers will need updates regarding changes to the CallHub system

    • We encourage all overseas voters to use to register to vote and request their ballots

    • Chair encourages all DA members to go to for sign up instructions and phonebanking training

    • We will do a big push in Sept & Oct, and hope to do more, depending on funding. Also DA is setting up phonebanking campaigns in April as everyone is home due to coronavirus.

  • Fundraising: all DAVI funds go only to GOTV activities, chapter events & community outreach.

  • Social media outreach: additional assistance with the Chapter’s social media accounts needed especially during this pandemic response. Chair requested members volunteer or help recruit new volunteers for DAVI’s social media.

  • Chair called for questions from the floor.

    • How will we obtain training for April phonebanking?

      • The DA website has online training modules & videos at: The training is available 24/7.

      • Heidi will arrange another live training session when able.

4. Approval of minutes from previous AGM [March 17, 2019]

  • Chair asked for questions or corrections for the minutes of our last AGM.

    • None received, but J. Holiff sent a chat message requesting a copy of the 2019 AGM Minutes be sent to him after the meeting.

    • Chair moved to adopt minutes, Vice Chair seconded. Motion passed.

5. Approval of treasurer report:

  • Account balance: Mar. 1, 2019. $ 706.59

  • Account balance: Feb. 29, 2020. $ 1,791.27

  • Expenditures: $ 663.25

  • Deposits: $ 1,747.93

  • Two tax seminars within 12 months boosted the final balance.

  • GOTV activities will be the major expenditure expected in 2020.

6. Membership Report:

  • Chair presented report for the membership secretary.

  • Membership is up from Feb. 2019 despite losing members in the verification process.

  • Over 135 new members joined DAVI in Feb. & Mar. 2020.

    • People joined to vote in the GPP

  • There is a Nanaimo DAVI sub-group of 5 formed in June 2019.

    • Focus on GOTV.

    • The group met in person until the pandemic response. Now keeping in touch via email.

    • Nation Builder able to create lists, groups & tasks which can help tailor our activities to specific areas of interest & location. Work is ongoing to utilize the tools available.

7. AGM adjourned: Orion moved to adjourn, Jonathan seconded. Meeting adjourned 1550 [3:50pm]

2020 DAVI Notice of AGM - March 31, 2020

To All DAVI Members:

After you RSVP, we will send an email with the link and instructions!

The Victoria and the Islands Chapter of Democrats Abroad (DAVI) will be holding its 2020 Annual General Meeting:

DATE: March 31, 2020

TIME: 3:00 PM

PLACE: THIS IS AN ONLINE MEETING VIA WEBEX ONLY! Please RSVP (below) and we'll send an email with the link and instructions

RSVP: Online at: or Email us at:

Let’s Get Out the Vote for a Democratic President, win back the US Senate, increase the majority in the US House AND increase Democratic Governors and State Legislatures all over the US!

Democrats Abroad Global Presidential Primary -- Ballots are Available NOW!

Ballots are available now for the Democrats Abroad Global Presidential Primary(GPP)! Democrats Abroad will send  delegates to the Democratic National Convention in July to vote for the Democratic presidential nominee. As with your state’s primary, the GPP will determine how the Democrats Abroad delegates will vote at the Convention.

Voting in the DA Primary can give your vote more weight, up to 4 times the impact, as there are far fewer DA members than state voters. While tens of thousands of people will participate in the GPP this year, millions will vote in their home state. That means a vote in the GPP may be more powerful than a vote in your state’s presidential primary.

On Feb 18th, Democrats Abroad sent out an email with a link to your GPP ballot, including instructions for sending it back in, either by email, fax, or postal mail. If you don’t see it, please check your Spam folder. Or go to and follow the instructions to download and submit a ballot.

Here's how to send in your DA Primary ballot:

  1.  If returning by Email: send to:
    Your ballot must be received by midnight, Pacific Time, on March 10th, 2020

  2.  If returning by Fax, send to: +1 202 217-4277
    Your ballot must be received by March 10th, 2020

  3.  If returning by Mail, use this link to find the postal mail address for your country committee
    Your ballot must be received by March 11th, 2020.

All DA members may participate in Democrats Abroad’s Global Presidential Primary and also in your state’s primary election. BUT there’s one major rule: you can only vote in one Presidential Primary, either Democrats Abroad’s Global Presidential Primary or your home state’s presidential primary.

  1. If you choose to vote in DA’s primary (for the Democratic presidential nominee), then you can still vote in your state’s primary--but you can’t vote for the presidential nominee again! Instead, you may vote only for the remaining offices on your state’s primary ballot (such as, US Senate, US House and any state and local offices on your ballot).

  2. If you decide not to vote in DA’s primary, then you may still vote in your state’s primary election and vote for your choice for the presidential nominee at that time.

    *But please note: If you’re interested in running for a Democrats Abroad delegate position to the Democratic National Convention in July, you don’t have to vote in the GPP, but you must attest that you did not vote in any other state primary for the Democratic nominee for President.

United States Pop-Up Consulate in Victoria on November 14, 2019

The U.S. Consulate General Vancouver will host a traveling “Pop-Up Consulate” for American Citizens Services at the Central Branch of the Greater Victoria Public Library on Thursday November 14th from 9 am to 12 pm.

Consulate staff at the venue will accept passport and Consular Report of Birth Abroad applications and provide notarial services. Please note that all services require an appointment and a fee.

**Email by Wednesday November 13th, for appointments and questions.

DATE: Thursday, November 14, 2019

TIME: 9 am - 12 pm

LOCATION: Victoria Library, Central Branch: 735 Broughton St [MAP]

PARKING: Available in Broughton St Parkade (under Library)

To receive updates for future Pop-up Consulates and other Consulate information, be sure to follow the US Consulate's Facebook page at

Women’s March Canada - Victoria 2019

Please join the Democrats Abroad Victoria and the Islands Chapter as we march in support of women! Let's help pass the ERA, raise consciousness to stop violence against women, and vote in one of the most important elections of our lifetimes!

DATE:  Saturday, January 19th

TIME:  11:00am to 12:30pm

PLACE:  BC Legislature, 501 Belleville St [MAP]

*Meet at the statute on the corner of Belleville and Government Sts--you'll see us holding DA and VoteFromAbroad signs.

For more information about Women's March Canada - Victoria Chapter, please see their website at:


CANCELLED! U.S. Pop-Up Consulate in Victoria on January 17, 2019 has been cancelled

Due to the longest U.S. Government shutdown in history, the U.S. Consulate in Vancouver has cancelled the "Pop-Up" Consulate scheduled for January 17, 2019 in Victoria, BC. 

If you had, or need, an appointment with the U.S. Consulate in Vancouver, please contact the American Citizens Services Unit after funding has resumed for more information. The email address is: or the phone number 1-604-685-4311 ext. 340. Or visit their website at

US Pop-Up Consulates and Voter Registration Events in Victoria: February 23rd and March 29th

The US Consulate General in Vancouver will be returning to Victoria to host two "Pop-Up Consulates" for US citizens:

When: Friday, February 23rd
Where: Central Library, 735 Broughton St  MAP
Room: Study Room 2
Time: 10:00 am - 2:30 pm


When: Thursday, March 29th
Where: UVic Welcome Centre, 3800 Finnerty Road MAP
Room: University Centre B104
Time: 11:00 am - 3:00 pm

Consulate staff will be accepting passport applications, passport renewals, "Consular Report of Birth Abroad" applications and notary services. An appointment is required and there are fees for these services.

Appointments must be made by calling: American Citizenship Services 604-685-4311 ext. 340
If you have any questions about either Pop-Up Consulate, please email the US Consulate in Vancouver at:

* * * * * * *

DA Victoria will be hosting Voter Registration events at the same time as the Pop-Up Consulates. We'll be helping US citizens register to vote and to request their ballots for the 2018 Midterm Elections. Every overseas voter may vote in the upcoming elections! But overseas voters need to send in the form to request a ballot every calendar year in which they wish to vote. Voter registration is always nonpartisan; we provide voter registration support to every US citizen who requests help.

If you'd like to volunteer to help with DA Victoria's voter registration events, please email us at:

Know other US citizens living in the area? The Pop-Up Consulate and the voter registration help is available for all US citizens, so please pass this information on to any other US citizens you know.

Check out DA Victoria's Facebook page!

DA Victoria now has it's very own Facebook page! Pease check it out to see news and events specifically for US citizens living in Victoria,  Vancouver Island and the Gulf Islands.

DA Victoria Facebook Page



US Pop Up Consulate is coming back to Victoria on Sept 15

The US Consulate General in Vancouver will be returning to Victoria to host a "Pop-Up Consulate" for US citizens.

When: Friday, September 15
Where: Central Library, 735 Broughton St
Times: 10:00 am - 3:00 pm

Consulate staff will be accepting passport and "Consular Report of Birth Abroad" applications as well as providing notary services. An appointment is required and there are fees for these services.

If you need any of these services or have any questions, be sure to make an appointment by Thursday, September 14. To make an appointment, email the Consulate at:

This service is available for all US citizens, so please pass this information on to any other US citizens you know living in the area.

DA Victoria Board Meeting - Sept 14 at 12:30pm

Would you like to help plan upcoming events and activities for the DA Victoria Chapter?

All DA Victoria members are invited to the upcoming September Board Meeting:

DATE: Thursday, September 14

TIME: 12:30 pm

PLACE: Fairfield area of Victoria (please RSVP for location and directions)

If you’d like to attend, please RSVP on the DA Victoria website at:

Any questions? Please email us at: